Responsibilities

Accounting and Month End Duties:

• Record and maintain utilities accruals, AP accruals, interest, and finance lease entries.
• Record monthly Prepaid Entries.
• Perform credit card reconciliations and maintain supporting documentation.
• Assist with Accounting Software Enhancements and AP Automation Tools.
• Preparation and submission of HST/GST returns in line with CRA deadlines.
• Enter payroll entries and accruals; prepare related reconciliations.
• Monthly Filing of WSIB ON.
• Prepare journal entries, reconciliations, and other ad-hoc accounting support as required.
• Ensure all monthly reconciliations are prepared and finalized within the designated month-end close schedule.
• Assist with audit preparation.

Accounts Payable:

• Process Accounts Payable transactions, ensuring accuracy and timely approvals.
• Execute AP payments (EFT, bill payments, e-transfers) and ensure timely vendor payments.
• Apply AP payments to open invoices accurately.
• Ensure AP close is completed within 3 business days of month-end.
• Manage AP inbox, respond to vendor inquiries, and resolve payment-related issues.
• Maintain backup documentation for credit card and other AP transactions.
• Monitor and report on AP KPIs (Days Payable Outstanding, aging, etc.).
• Process bank transfers and ensure proper recording in the accounting system.
• Review and manage credit applications for new vendors and customers as assigned.

Other:

• Act as backup to Accounts Receivable:
• Contribute to process improvements in AP and Accounting workflows.
• Assist Finance leadership with ad-hoc reporting and projects as assigned.
• Collaborate with cross-functional teams (Finance, Operations, QA, Sales) to ensure timely deliverables.
• Perform other duties and projects as assigned.
• Other duties as required.

Experience / Education

• A CPA designation is required
• Degree in a relevant field, such as finance or accounting
• Minimum of 3 years of accounting and financial reporting experience is required
• Familiarity with accounting software, including QuickBooks and other ERP systems
• Strong computer skills and proficiency with MS Excel
• Excellent verbal and written communication skills in English; ability to write, read and comprehend technical documents, such as SOPs

White Ash Group and the companies it represents are Equal Employment Opportunity employers that values the strength of diversity within the workplace. All qualified applicants, regardless of race, colour, religion, gender, sexual orientation, marital status, gender identity or expression, nationality, age, disability or veteran status, or any other characteristic protected by applicable law, are strongly encouraged to apply.