Title: Office Manager / Executive Assistant

Location: San Francisco (onsite)

Company Description:

Artie is a real-time streaming platform that moves production data across systems in real time, with zero maintenance. We make high-volume data replication simple, reliable, and scalable for engineering teams. Our platform powers mission-critical use cases including fraud and risk monitoring, inventory visibility, customer-facing analytics, and AI workloads. Artie is built for engineers who care about performance, reliability, and operational simplicity — and we’re growing fast.‍

We’re trusted by teams like ClickUp, Substack, and Alloy, and backed by top-tier investors including Y Combinator, General Catalyst, Pathlight Ventures, and the founders of Dropbox and Mode.

About the Role

We’re hiring our first Office Manager / Executive Assistant to help scale Artie’s operating engine.

This is not a “keep the lights on” role. You’ll build the systems that keep the company running. You’ll partner directly with founders, influence how we operate day-to-day, and set the standard for operational excellence as we grow.

You’ll be the connective tissue across the company — ensuring our office runs smoothly, our executives are focused on the highest-leverage work, and our team has what they need to perform at a high level.

What you’ll do

• Own executive support end-to-end
• Manage complex calendars across founders and leadership
• Prioritize ruthlessly — protecting time for deep work, strategic thinking, and recruiting
• Coordinate meetings, investor updates, offsites, and executive travel
• Draft, proofread, and manage sensitive communications with precision and discretion
• Anticipate needs before they surface
• Build the operating backbone of the office
• Run day-to-day office operations for our SF headquarters
• Manage vendors, leases, facilities, IT coordination, and office logistics
• Own budget tracking for office and administrative expenses
• Create systems for onboarding, workspace setup, and team support
• Drive internal coordination & execution
• Ensure meetings are purposeful, well-prepared, and action-oriented
• Track follow-ups and drive accountability across teams
• Support recruiting coordination and candidate experience
• Help plan company events, team offsites, and culture-building initiatives
• Create scalable processes
• Build repeatable systems for scheduling, documentation, travel, onboarding, and vendor management
• Identify operational gaps and proactively fix them
• Bring structure to ambiguity in a fast-moving startup environment
• Be a culture carrier
• Help make our office a place people are excited to show up to
• Maintain high standards for organization, hospitality, and detail
• Support an in-person, high-performance environment

What we’re looking for

• Executive support mastery:
• 2-4+ years supporting senior executives or founders in fast-paced environments
• Experience managing complex, high-volume calendars and shifting priorities
• Comfortable handling confidential information with maturity and discretion
• Proven ability to operate independently without constant direction
• Operational excellence:
• Strong systems thinker — you bring order to chaos
• Exceptional attention to detail (nothing slips through the cracks)
• Experience managing vendors, facilities, or office operations
• Comfortable owning budgets and tracking expenses
• Extreme ownership:
• Never drop the ball — internally or externally
• Anticipates problems and solves them before they escalate
• Takes pride in making things run seamlessly
• High agency & adaptability:
• Thrives in ambiguity and rapid change
• Comfortable switching from strategic planning to hands-on execution
• Willing to do what it takes — from board prep to moving furniture before an all-hands
• Strong communicator & collaborator:
• Clear, concise written and verbal communication
• Able to work across founders, engineers, investors, and external partners
• Knows when to escalate and when to decide independently
• In-person presence:
• Excited to work 5 days/week from our SF office
• Enjoys being at the center of team energy and culture

What you’ll get

• A Seat at the Table: Work directly with founders and leadership with real visibility into company strategy.
• Company-Wide Impact: Shape how Artie operates internally as we scale.
• High Leverage Exposure: Develop deep context across GTM, recruiting, and operations.

Compensation & Benefits

• $80-120K base salary depending on experience
• Equity: meaningful early-stage equity grant
• Healthcare, 401(k), unlimited PTO
• Lunch & dinner provided