CLIENT SUMMARY
Founded in 2004, Founders Advisors is a Birmingham-based investment banking firm serving
middle-market business owners, entrepreneurs, and management teams nationwide. The
firm exists to serve leaders, their companies, and its own team with excellence, integrity, and
care.
Founders specializes in mergers & acquisitions advisory, capital raising, and strategic
consulting and is distinguished by a relational, servant-leadership culture that values
stewardship, humility, service, growth, and excellence. At its core, Founders believes business
can be a calling, not just a career, stewarding clients’ most important decisions while
investing in the growth and well-being of its people.
POSITION OBJECTIVE
The Office Manager will take ownership of daily office operations, ensuring a professional,
organized, and hospitable environment that allows the Founders Advisors team to perform
at its best. This role is central to office upkeep, vendor coordination, guest hospitality,
meeting support, and the technology that keeps the office running smoothly.
The Office Manager is part of a three-person team led by the Practice Group Manager,
alongside the Practice Group Coordinator, that supports the firm’s bankers. While the role
is primarily focused on office operations, it will also provide backup support to the Practice
Group Coordinator with scheduling and administrative responsibilities as needed.
The ideal candidate is proactive, organized, resourceful, and comfortable figuring things
out independently. This person will bring a strong service mindset and hands-on comfort
with technology, anticipating needs, troubleshooting issues, and ensuring details do not
fall through the cracks.
POSITION KEY RESPONSIBILITIES
● Front Desk & Office Operations: Manage phones, mail, and day-to-day office needs;
greet and assist clients, partners, and guests with hospitality and professionalism;
coordinate guest accommodations and parking.
● Facilities & Supplies: Maintain the organization, cleanliness, and readiness of the
building, breakroom, conference rooms, and common spaces; manage office supplies,
snacks, beverages, and inventory.
● Vendors & Equipment: Manage relationships with maintenance, cleaning, IT, and other
service vendors, as well as office equipment including copiers, postage, coffee and water
service, TVs, conference room equipment, Sonos, Latch access, and alarm systems.
● Technology Troubleshooting: Serve as the first point of contact for conference room AV,
Sonos, and other office technology issues, including providing real-time support during
meetings and events.
● Meeting Facilitation: Coordinate room setup, catering, and technology for recurring and
special meetings, including Monday morning meetings, leadership small groups, All
Hands breakfasts, and Lunch & Learns.
● Culture & Events: Plan and coordinate internal events and gatherings that support the
firm’s culture.
● Administrative Support: Provide backup support to the Practice Group Coordinator with
scheduling and other administrative responsibilities as needed.
● Special Projects: Assist with leadership requests, internal initiatives, and other ad-hoc
administrative needs across the firm.
SKILLS & EXPERIENCE NEEDED
● Bachelor’s degree preferred
● 2–4 years of office management, administrative, or hospitality coordination
experience
● Strong organizational skills with the ability to manage multiple priorities and
interruptions without losing attention to detail
● Proactive and resourceful, with the ability to identify needs, troubleshoot issues
independently, and follow through
● Comfortable with hands-on troubleshooting of audiovisual and office technology,
including under time pressure
● Professional, hospitable, and relational in client- and guest-facing interactions
● Strong written and verbal communication skills
● Flexible and adaptable in a fast-paced, high-performance environment
● Willing to step across roles and support the broader team when needs arise
● Discreet and trustworthy with sensitive information, including mail, checks, and
vendor invoices