Administrative Assistant + Engineering + Omaha

If you’re an administrative professional who likes being in the middle of the action rather than handling the same routine tasks every day, this could be a great next step. Our client is looking for someone who is organized, detail-oriented and comfortable supporting multiple projects and professionals at once. You’ll work closely with engineers, construction managers and project managers, helping keep deadlines, documentation and client deliverables moving in the right direction.

This is an especially strong opportunity for someone who has worked within an engineering, architecture, construction or design environment and understands the project-driven nature of the industry.

What You’ll Do

• Provide day-to-day administrative and project support to engineers, construction managers and project managers
• Organize and maintain project documentation, contracts, drawings and electronic files
• Prepare, format and proofread proposals, reports, presentations and client-facing materials
• Help track project deadlines, milestones and deliverables
• Coordinate project correspondence and follow up on outstanding items
• Assist with contractor pay applications, invoices, lien waivers and related documentation
• Support project closeout documentation and final packages
• Maintain professional licenses, compliance documentation and other company records
• Jump in to support the broader office team as priorities shift

What They’re Looking For

• 2+ years of administrative experience
• Strong Excel skills and proficiency with Microsoft Office
• Excellent organization and attention to detail
• Ability to manage multiple priorities and deadlines without losing track of the details
• Strong written and verbal communication skills
• A proactive approach — someone who sees what needs to be done and takes initiative
• Professional and comfortable communicating with a variety of internal and external contacts
• Previous experience with an engineering or architecture firm is highly preferred
• Must have prior experience with engineering, architecture, or construction, interior design or another project-based professional services environment would also be valuable
• Associate’s or Bachelor’s degree is preferred, but not required

If you enjoy being the person who keeps projects organized, catches the details others might miss and helps a busy team stay one step ahead, we’d love to hear from you.

For confidential consideration, please click the APPLY button below. We understand that confidentiality is extremely important, and your resume will NOT be forwarded to our client without your permission.

Job Number – 3652593KP