Office Manager/Bookkeeper + Fast-Paced + Omaha 

If you’re the kind of person who notices when the paper tray is low, the insurance renewal is coming due, and the meeting binder needs tab 14 reprinted — all before anyone asks — keep reading. 

Our client, a highly respected, mission-driven foundation and wealth office is seeking a sharp, discreet, and proactive professional to keep both the office and the bookkeeping engine running smoothly. This is a visible, trusted role in a small, tight-knit team that values faith, family, and philanthropy. 

This is not a “sit at the front desk” job. It’s a backbone-of-the-organization position. 

What You’ll Own 

Office Operations 

• Manage day-to-day office needs (supplies, kitchen, security system, phone system, maintenance coordination) 
• Handle mail, post office runs, shredding, and general organization 
• Prepare meeting materials and ensure the office runs seamlessly 
• Serve as the steady, professional first point of contact (low call volume) 

Bookkeeping & Financial Administration 

• Process payables and write checks across multiple entities 
• Record transactions in QuickBooks Desktop 
• Order and manage check stock for various subsidiaries 
• Track donations and maintain accurate records year over year 
• Support compliance-related tracking (insurance renewals across multiple states) 
• Assist with documentation related to Form 990 filings 
• Become familiar with relationships across multiple affiliated entities 
• Obtain notary certification (if not already commissioned) 

Executive & Administrative Support 

• Assist the President with calendar management 
• Prepare detailed committee binders  
• Use discernment in scheduling — knowing when to confirm before booking 
• Provide thoughtful, high-level administrative support with professionalism 

The Environment 

• Small, highly collaborative team  
• Reports to the Director of Accounting & Administration 
• Works closely with the President 
• Strong benefits package including medical, dental, vision, and 401(k) match 

What They’re Looking For 

Must-Haves 

• Absolute discretion and sound judgment (confidentiality is critical) 
• Strong organizational skills and initiative 
• Proficiency in Microsoft Office (SharePoint & Word especially) 
• QuickBooks Desktop experience 
• Professional maturity and common sense 
• Comfort in a small-office, high-trust environment 

Nice to Have 

• Nonprofit exposure 
• Familiarity with QuickBooks Enterprise 
• Experience supporting executives or boards/committees 

If you’re looking for a stable, purpose-driven opportunity where you can truly become indispensable — let’s talk. 

For confidential consideration, please click the APPLY button below. We understand that confidentiality is extremely important, and your resume will NOT be forwarded to our client without your permission.  

Job Number – 3546888SV