HoverTech International, a medical device company established in 1997 and a leader in Safe Patient Handling and Movement is seeking a Contracts Coordinator to join their team onsite in Allentown, PA.

The Contracts Coordinator will support customer agreements, contract filing, and pricing documentation. This role is primarily computer based and the ideal candidate has a passion for details, organization, and accuracy in their work. This role does not require a legal background, but paralegal experience is a plus.

***Must be a notary (in PA) or willing to take and pass the notary exam (expenses will be covered).

HoverTech International offers:

• Competitive compensation
• 100% employer paid benefits (for employee and family)
• Medical, dental, vision
• 401K plan
• Life insurance
• Profit sharing
• PTO
• Tuition reimbursement
• Laid-back dress code and is dog friendly

Contracts Coordinator Responsibilities

• Prepare, review, and maintain contracts, agreements, and related documentation, ensuring accuracy and organization.
• Track outstanding documents, verify information, follow up on discrepancies, and support administrative approvals in accordance with established procedures.
• Manage high-volume correspondence, prioritize competing requests, and ensure timely, professional communication.
• Coordinate with internal teams to support workflow efficiency, maintain records, and improve administrative processes while handling confidential information appropriately.

Contracts Coordinator Qualifications

• 2 year’s experience in administrative support, customer service, sales support, or contract administration.
• 1 year of experience with CRM platforms (Salesforce), ERP software (NetSuite) or contract management software.
• Exceptional attention to detail, accuracy, proofreading, and written communication skills.
• Strong organizational, multitasking, time management, and prioritization abilities in a fast-paced environment.
• Ability to work independently and collaboratively while managing high-volume correspondence and interacting professionally across all levels of the organization.
• Proficiency in Microsoft Outlook, Word, and Excel, with the ability to learn new systems quickly.
• Demonstrates sound judgment, discretion, professionalism, and a willingness to learn and accept feedback.
• Must be a notary in PA or willing to obtain a commissioned Notary Public designation for the Allentown, PA office; company covers associated fees.
• Familiarity with contract records, document management systems preferred.
• Paralegal experience preferred.