Position Overview

We are seeking a highly organized and detail-oriented Virtual Assistant to provide administrative support and manage basic bookkeeping tasks using QuickBooks. The ideal candidate is proactive, tech-savvy, reliable, and comfortable working in a fast-paced remote environment. This role requires excellent communication skills and strong attention to detail, especially when handling financial data.

Key Responsibilities

Administrative Support

• Manage calendars, schedule meetings, and organize appointments
• Handle email correspondence and maintain communication with clients, vendors, and team members
• Prepare and organize digital files, documents, and reports

QuickBooks & Bookkeeping Tasks

• Enter and categorize transactions accurately
• Reconcile bank and credit card accounts
• Generate invoices, track payments, and follow up on outstanding balances
• Process bills and manage accounts payable
• Prepare basic financial reports (e.g., P&L summaries, expense reports)
• Maintain clean and organized financial records



Qualifications

• Proven experience as a Virtual Assistant or similar administrative role
• Hands-on experience with QuickBooks (Online preferred)
• Strong understanding of basic bookkeeping principles
• Excellent written and verbal communication skills
• High level of accuracy, organization, and attention to detail
• Proficiency with productivity tools (Google Workspace, Microsoft Office, project management tools, etc.)
• Ability to work independently and manage multiple tasks at once