Office Manager / Bookkeeper

Location: On-site

Job Type: Full-Time

Compensation: $65,000 – $90,000+ per year (based on experience)

Benefits: Full benefits package, including health insurance, paid time off (PTO), and additional perks.

Job Summary

We are seeking a highly organized and detail-oriented Office Manager / Bookkeeper to oversee daily operations and ensure the smooth functioning of our office. The ideal candidate will have strong leadership skills, proven experience in finance and bookkeeping (AR, AP, Payroll, Income Statements, Monthly Closing), excellent communication abilities, and a solid background in office management. This position involves managing administrative tasks, supervising staff, and coordinating various office functions to support our team effectively.

Key Duties & Responsibilities

Office Management & Administration

• Oversee daily office operations, ensuring efficiency and productivity.
• Manage schedules, including calendar management for executives and team members.
• Supervise and support administrative staff, fostering a collaborative work environment.
• Coordinate company meetings, training sessions, and other internal events.
• Assist with vendor management, ensuring quality service and maintaining strong supplier relationships.
• Maintain organized filing systems for both physical and digital documents.
• Oversee basic technology requirements and serve as liaison with the local technology provider.
• Manage front desk operations, including multi-line phone systems and customer inquiries.
• Provide administrative support to the CEO and General Manager as needed.

Bookkeeping & Finance

• Manage Accounts Receivable (AR)—invoicing, posting payments, and making collection calls.
• Handle Accounts Payable (AP) and ensure timely and accurate payments.
• Process bi-monthly payroll for 25+ employees.
• Maintain accurate financial records, including reconciliations, income statements, and monthly closings.
• Assist with budgeting and prepare regular financial reports.
• Use QuickBooks for financial tracking and reporting.

Human Resources

• Support HR functions such as recruitment, onboarding, and employee relations.
• Interface with HR platforms and maintain compliance with company policies and employment laws.

Required Experience & Skills

• Proven experience in office management, bookkeeping, or a related administrative role.
• Hands-on experience with QuickBooks in a company with 25+ employees and bi-monthly payroll.
• Strong organizational and multitasking skills with excellent attention to detail.
• Exceptional written and verbal communication skills for professional interaction with staff, leadership, and clients.
• Experience handling AR, AP, payroll processing, reconciliations, income statements, and monthly closings.
• Previous supervisory or leadership experience strongly preferred.

Position Details

• Job Type: Full-Time, On-Site
• Reports To: CEO & General Manager
• Environment: Fast-paced, team-oriented, and client-focused
• Compensation: $65,000 – $90,000+ annually, based on experience
• Benefits: Comprehensive benefits package (health insurance, PTO, and additional perks)

How to Apply

If you’re an organized professional with strong bookkeeping and management skills—and you thrive in a collaborative environment—we’d love to hear from you. Apply today to join a team that values excellence, reliability, and attention to detail.

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