Accounting Manager/Office Manager

This role is ideal for someone who enjoys owning the financial and operational backbone of a business, supporting leadership, and ensuring projects and daily operations run smoothly.

The Accounting (60%) & Office Manager (40%) will work closely with company leadership and external advisors to manage financial reporting, job cost tracking, payroll, and day-to-day office administration.

This small company is currently investing heavily in its infrastructure, including new computers, servers, and the implementation of Foundation Software, which will automate many of the current accounting and operational processes moving forward (payroll, AP, AR, etc.) Looking for someone who enjoys building structure, improving processes, and playing a key role in a growing construction business.

Ideal Candidate Background

·        Bookkeeper or Accounting Manager at a construction company or contractor

·        Accounting Manager or Controller-level support role at a small construction fir

·        Job Cost Accountant with experience tracking labor, materials, subcontractors, and project profitability

·        Experience with construction accounting systems such as Foundation, Viewpoint, or Sage 100 Contractor

Key Responsibilities

Accounting & Financial Management

• Maintain the general ledger and chart of accounts
• Manage accounts payable and accounts receivable processes
• Track job costs and project profitability
• Prepare monthly and year-end financial statements
• Complete bank and credit card reconciliations
• Coordinate with external CPA for tax preparation and financial statement review
• Maintain fixed asset records and depreciation schedules

Construction Accounting & Project Support

• Track job costs across labor, materials, subcontractors, and equipment
• Manage progress billing, including AIA billing and retainage tracking
• Maintain contract documentation including lien waivers and insurance certificates
• Track project status including percentage of completion and contract status reports

Payroll & Employee Administration

• Process payroll and maintain payroll records
• File payroll tax returns and coordinate tax payments
• Manage employee benefit deductions including Section 125 and 401(k) plans
• Prepare W-2s, 1099s, and annual payroll reconciliations
• Support employee onboarding, payroll updates, and HR documentation

Compliance & Regulatory Coordination

• Coordinate workers’ compensation reporting and annual filings
• Maintain OSHA and safety documentation
• Manage contractor registrations, licensing, and insurance requirements
• Assist with government reporting and regulatory compliance

Office & Administrative Management

• Oversee daily office operations and vendor relationships
• Coordinate office technology, IT support, and communications systems
• Manage company insurance renewals and annual audits
• Coordinate banking activities including deposits, loan payments, and reconciliations

Qualifications

·        5+ years of accounting or bookkeeping experience, preferably in construction or project-based industries

·        Strong understanding of job costing and construction accounting

·        Experience managing payroll, accounts payable, and accounts receivable

·        Proficiency with accounting systems and Microsoft Excel

·        Experience with construction accounting software such as Foundation Software is highly preferred