Operations Assistant

Accounting Coordinator/Administrative Assistant

Your Accounting and Administrative talents will be appreciated at this mid-size construction company located close to Twinsburg. Partner with and assist the Operations Manager with a variety of duties. No 2 days alike! Fun atmosphere where you can enjoy cookouts, sports tickets, and company paid team outings. Expansion opening due to the quality of their exceptional service.

SCHEDULE: 100% on-site, Monday through Friday, 8:30am-5:00pm with a 30-minute lunch

POSITION DESCRIPTION

Accounting Responsibilities:

- Process Accounts Payable/Accounts Receivable/Sales, ensuring all accounts are filed appropriately daily

- Update vendor account statements

- Reconcile internal general ledger accounts and credit care statements

- Communicate with clients, suppliers, vendors, banking contacts and insurance contacts

- Execute construction project accounting

- Prepare appropriate schedules and reports, as requested

- Type and file documents, keep records, produce reports, and collect data

- Execute daily use of internal financial software to build jobs within system and execute purchase orders

- Perform data entry including lead and sale information into our CRM software

- Reconcile receivable information from our accounting software to our CRM database

General Responsibilities:

- General office support functions including filing

- Updating and maintaining records and databases of information

- Providing general assistance, as needed, with both staff and clients

- Assist the commercial department in various day-to-day administrative projects to ensure the functionality and coordination of the department's activities

- Contacting local municipalities to register as a contractor

- Execute change orders for additional work on projects

- Update both the CRM software and Cloud Storage as necessary as projects progress

QUALIFICATIONS:  

• Solid, hands-on AP/AR experience
• Tech-Savvy and a fast learner when it comes to new software and systems
• Must possess excellent communication skills, with the ability to interact effectively with team members, clients and vendors
• Someone who enjoys a low-distraction workspace with a small in-house team.