Job Title: Accounts Payable Specialist

Job Summary

We are seeking a detail-oriented and reliable Accounts Payable Specialist to join our accounting team. This role is responsible for processing invoices, reconciling statements, managing vendor relationships, and ensuring timely and accurate payments. The ideal candidate has strong organizational skills, a high level of accuracy, and the ability to work in a fast-paced environment.

Position responsibilities:

● Process vendor invoices in a timely and accurate manner

● Review and verify invoice accuracy, approvals, and account coding

● Reconcile vendor statements and resolve discrepancies

● Maintain up-to-date vendor records and assist with onboarding new vendor.

● Ensure timely payment of invoices, including ACH, wire, and check runs

● Communicate with vendors and internal teams to resolve payment issues

● Assist in month-end closing by preparing AP reports and supporting documentation.

● Ensure compliance with internal controls and company policies

● Will be driving to post office,

● Respond to inquiries from vendors and internal stakeholders

Qualification Requirements:

● High school diploma or equivalent required; associate or bachelor’s degree in accounting, finance, or business preferred

● 1–3 years of experience in accounts payable or a related finance role

● Strong attention to detail and accuracy

● Experience with ERP systems (e.g., NetSuite, SAP, QuickBooks) is a plus

● Proficiency in Microsoft Excel and Outlook

● Excellent communication and problem-solving skills

● Ability to work independently and as part of a team Working Conditions/Environment: Works primarily in a high-paced office setting where the employee is required to speak, read, hear, sit, stand, and walk. The noise level in the office is low to moderate at times.