Office Administrator

Manhattan, NY

$80,000 - $100,000

Our client is seeking a highly organized and proactive Office Administrator to manage the daily operations of our office and provide essential support across administrative, HR, and financial functions. This role is key to ensuring smooth workflows and maintaining a professional environment.

Responsibilities:

• Oversee daily office operations, including scheduling, correspondence, and office supply inventory.
• Coordinate meetings, appointments, and travel arrangements for staff and executives.
• Maintain accurate records, filing systems, and databases in compliance with company policies.
• Handle incoming and outgoing communications, including phone calls, emails, and mail distribution.
• Assist with human resources tasks such as onboarding new employees, payroll processing, and maintaining personnel records.
• Track and maintain PTO records.
• Manage union payroll reports and certified payrolls.
• Request Certificates of Insurance for customers.
• Support financial processes, including invoice processing, expense reports, and budget tracking through Knowify and QuickBooks.
• Attend meetings and maintain detailed records for follow‑up actions.
• Ensure a professional and organized office environment, including coordinating maintenance and repairs.

Qualifications:

• Strong organizational skills and attention to detail.
• Proficiency with office software and systems; experience with QuickBooks and Knowify preferred.
• Prior experience in office administration, HR support, or bookkeeping.
• Ability to manage multiple priorities and maintain confidentiality.
• Excellent communication and interpersonal skills.