Job Title: Executive Virtual Assistant

Location: Remote (Work from Home)

Wage: $4 USD - $8 USD / hr

Schedule: 20-40 hrs/week

Job Overview:

We are seeking a detail-oriented and highly organized Administrative Virtual Assistant to provide remote administrative support to our team or clients. The Administrative Virtual Assistant will be responsible for efficiently managing administrative tasks, scheduling, data entry, and communication to ensure the smooth operation of our organization. This role requires excellent organizational skills, strong communication abilities, and the capability to work independently.

Responsibilities:

Email and Calendar Management:

• Monitor and manage email correspondence and prioritize important messages.
• Schedule appointments, meetings, and conference calls.
• Set reminders and send out meeting invitations.

Data Entry and Management:

• Accurately enter data into spreadsheets, databases, and other digital platforms.
• Organize and maintain electronic files and documents.
• Generate and update reports and summaries as needed.

Phone Call / Correspondence:

• Answering incoming phone calls and appropriately screening and assessing needs of caller
• Ability to clearly communicate in English and ability to steer the conversation as needed
• Note all details of the conversation/call in CRM or other software systems

Communication:

• Serve as a liaison between team members, clients, and external partners.
• Draft and edit emails, letters, and other documents.
• Answer phone calls, handle inquiries, and transfer calls when necessary.

Travel Arrangements:

• Coordinate travel plans, including booking flights, accommodations, and transportation.
• Prepare travel itineraries and ensure all necessary documents are in order.

Virtual Meeting Support:

• Set up and facilitate virtual meetings, webinars, and video conferences.
• Troubleshoot technical issues during virtual meetings as required.

Task Coordination:

• Assist in managing tasks and projects, ensuring deadlines are met.
• Collaborate with team members to ensure efficient workflow.

Research and Information Gathering:

• Conduct online research to gather information and data as needed.
• Summarize research findings and present them in a clear and concise manner.

Administrative Support:

• Handle various administrative tasks, such as filing, photocopying, and document scanning.
• Order office supplies and manage inventory as necessary.