Job Title: Accounts Payable Clerk

Division: Mountain Air Systems

Location: Williston, VT

Department: Accounting

Reports To: Division Controller

Position Summary

The Accounts Payable Clerk supports the Controller and the accounting department by processing and analyzing accounts payable transactions in a timely and accurate manner. This role is responsible for maintaining vendor relationships, ensuring accurate financial records, and providing reliable support for various accounting functions.

Key Responsibilities

• Review, verify, and enter vendor invoices and employee expenses for payment.
• Execute check and electronic payment runs in accordance with company policies.
• Reconcile vendor statements and resolve discrepancies with vendors and project managers.
• Maintain vendor records, including tax exemption certificates and project tax statuses.
• Monitor accounts payable inbox and respond to inquiries promptly and professionally.
• Prepare journal entries and assist with general ledger or bank reconciliations as needed.
• Support month-end, quarter-end, and year-end accounting close procedures.
• Provide backup support for other accounting duties as assigned (ex: union related worksheets, labor coding, supplies).

Qualifications

• Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred.
• 2–4 years of relevant accounts payable or accounting experience.
• Proficient in accounting systems and Microsoft Office Suite (especially Excel).
• Strong attention to detail and commitment to accuracy.
• Excellent communication and customer service skills.
• Ability to prioritize tasks and meet deadlines in a fast-paced environment.

Core Competencies

• Financial & Technical Proficiency: Demonstrates sound understanding of accounting principles and systems.
• Dependability: Follows through on commitments, manages time effectively, and maintains accuracy under pressure.
• Initiative: Proactively identifies and addresses issues; seeks opportunities for improvement.
• Professionalism & Ethical Conduct: Maintains confidentiality, treats others with respect, and upholds organizational values.
• Communication: Collaborates effectively with team members, vendors, and project managers.
• Thoroughness: Ensures completeness and accuracy in all work.

Work Environment

This position operates in a professional office setting and routinely uses standard office equipment such as computers, phones, and copiers.

Supervisory Responsibility

This position has no supervisory responsibilities.