Office Coordinator / Administrative Assistant

Location: Metairie, LA

Schedule: Monday–Friday, 8:30 a.m. – 5:00 p.m. (1-hour lunch)

Salary Range: flexible based on experience

Benefits: Robust benefits package including 100% employer-paid healthcare for employee and dependents, generous PTO

This is an ideal opportunity for a highly organized, professional, and common-sense–driven individual who enjoys being the go-to person in a small office environment and is eager to learn.

Key Responsibilities

Office Coordination & Front Desk Support

• Serve as the front line of defense for incoming calls by routing low-volume phone calls appropriately
• Use sound judgment when handling inquiries (e.g., taking messages, prioritizing interruptions)
• Maintain a professional and welcoming office environment
• Manage office supplies and groceries thoughtfully (monitor usage and expiration)

Administrative Support – Human Resources

• Provide administrative support to the HR function
• Assist with tracking employee certifications and documentation
• Provide a second set of eyes on payroll-related processes (no processing, administrative oversight only)
• Maintain confidentiality and exercise high discretion at all times

Administrative Support – Accounting / A/R

• Assist with basic accounts receivable administrative tasks
• Prepare reports and support general ledger documentation
• Opportunity to grow into an A/R role in the future if interested

General Administrative Support

• Assist with scheduling and rescheduling meetings as needed
• Support leadership with clerical and coordination needs
• Follow established processes and instructions while maintaining independence
• Help ensure the office runs smoothly day-to-day

What We’re Looking For

• Strong organizational and communication skills
• High level of professionalism and discretion
• “Common sense” problem-solving ability and situational awareness
• Willingness and eagerness to learn
• Ability to work independently without micromanagement
• Proficiency in basic Excel (no advanced formulas or pivot tables required)