Title: Staff Project Manager

Company: Advertising Production Resources (APR)

Location: Remote

Compensation: $80,000-$90,000

Purpose

APR is an established, dynamic production consulting company with a modern, global view of the advertising industry and is seeking a Project Manager.

About You

Have you got a background in production? Perhaps you’ve worked at a Creative Agency or Production Company? Or have you got experience working as part of a Client’s Marketing and/or Procurement team?

Do you feel happiest in a collaborative role where you can demonstrate your organizational skills?

About the Role

APR is looking for a Project Manager to join our team. This role contributes to the overall financial health and project success of our portfolio of accounts. You’ll support the Client Solutions team with staffing/labor oversight, pricing/scope development, and internal project planning and delivery of scoped deliverables.

You’ll also be responsible for acting as a partner to the Group Directors, Managing Advisors, and others, assisting with guiding the development, management, and delivery of scoped deliverables as well as the assessment of resources and profitability.

You’ll be someone who opposes the philosophy of “that’s how it’s always been done”; this is a role where you’ll be happy to jump in, and we’ll encourage you to share any new ideas you might have. You will need to have a strong voice in influencing internal client team process and operational rigor, at times driving accountability horizontally and vertically within the organization. Comfort in managing and influencing peers and leadership will be critical.

Key Responsibilities

Staffing and Labor Oversight

• Meet regularly with the Resource Management team to negotiate and coordinate resource requirements, opportunities, and conflicts
• Support Resource Specialist in determining resource workload and priorities within designated client team assignments and assist in driving optimal resource utilization across all available client opportunities
• Assist Group Directors with resource allocation, tracking and assignments
• Track “Actuals” against SOW (# of projects, deliverables or resource hours)

Project Workflow and Scope Management

• Support and facilitate Client Solutions account governance and oversight, including tracking of retained and project-based labor reporting and analysis, billing oversight, risk management, resource time management, and scope delivery management
• Partner with Group Directors to ensure scoped services and deliverables are clearly defined and aligned to target business performance objectives
• Facilitate retrospective meetings, document lessons-learned and continually refine the portfolio management process
• Attend account team meetings as needed to discuss engagement details – including risk management, task prioritization, and scope changes
• Responsible for impact analysis for scope change on assigned project and/or retainer engagements, leading to collaboration with the appropriate Group Director to determine next steps
• Develop strategies to promote team adherence to APR and/or client policy
• Drive compliance and consistency across client teams, including global client teams
• Maintain team policy and procedures documentation
• Manage team schedules and deadlines around data entry and reporting
• Create and manage detailed timelines for client asset delivery and client project reports
• Schedule internal team meetings and client meetings as needed
• Maintain production calendars and internal activity/status reports and client documentation as needed
• Manage folder structure, files and naming conventions; assist with locating files and filing
• Be able to attain the highest level of confidentiality as this role will have access to confidential information
• Manage an efficient team process for report development and review
• Update APR’s client reporting calendar and create work-back schedules
• Participate in the screening and interview process for new project managers
• Support team in onboarding new project managers

Budget Management

• Assist in creating project and retainer cost outs in collaboration with internal stakeholders
• Attend bi-monthly finance/billing meetings with Client Solutions teams
• Responsible for review of client burn reports within the portfolio to ensure portfolio success and/or collaboration with Group Directors on adjustments as needed to align client scope with financial compensation
• Responsible for managing financial milestones in APR Software and working with finance to confirm payment and reconcile costs

Experience

• Hold a PMP Certification (Project Management Professional)
• Demonstrates APR Core Values
• Proficiency in MS Office applications including Microsoft Excel, Google Drive, Adobe Creative Suite, Google Suite, Smartsheet, EAS and other agency tools
• Excellent communication skills (verbal and written)
• Ability to clearly define and communicate issues and actions required
• Ability to prioritize and multitask
• Highly organized and detail-oriented yet flexible and adaptable
• Calm and focused under pressure
• Holds team members and self-accountable
• Assertive conflict-resolution and problem-solving skills
• Effective decision-maker – makes decisions in a timely manner, sometimes with incomplete information and under tight deadlines and pressure
• Demonstrates confidence, professionalism, and diplomacy
• Capable of establishing strong relationships and gaining trust from peers
• Positive and Collaborative
• Ability to work independently as well as in a team environment
• Solutions-oriented
• Embrace and champion technology advancements and changes in process and procedure to better meet client needs
• Future focused and technologically adept
• Good listener, takes feedback well and addresses problems
• Demonstrates good judgment and decision-making skills
• Exhibits leadership potential and sets a positive example for the department
• Solid internal relationships - must be well respected and trusted by coworkers
• Viewed as extremely reliable and resourceful
• Looks ahead and pushes our department forward with curiosity and restlessness

About Us

APR is a consulting company with a modern, global view of the advertising industry. We believe in our 5 Core Values: Enthusiastic, Proactive, Inclusive, Curious, and Authentic, and we would love to hear from you!

We're looking for someone who has the people skills to fit seamlessly into the APR team and our clients in a positive, professional, and constructive way, establishing solid relationships and trust.

APR values an inclusive workforce and culture driven by our unique viewpoints and diverse background and experiences.

Remote

Fully remote

Note: This job description is not intended to be an exhaustive list of all duties, responsibilities or qualifications associated with the job. Other duties may be assigned by Supervisor.

The Project Manager role offers a competitive compensation package anticipated to be in the $80k-90k range, commensurate with experience.

APR is an Equal Opportunity Employer (EOE). We encourage and strongly support workplace diversity.

FLSA status: EXEMPT

I have read and understand the above Job Description and agree that I can perform the essential functions and duties as described. If this changes I will inform my manager.