Title: Office Manager

Company: Alternative Management

Location: Las Vegas, NV

Compensation: $50,000-55,000

Alternative Management has more than 35 years’ experience as an association management company, providing management and administrative support to trade associations and non-profit organizations. Led by founder Katrina Bruce, the team at Alternative Management is composed of experienced professionals with a host of diverse skills and expertise. With a focus on the unique missions of their clients, this versatile team builds relationships while offering an extensive list of services and support to the leadership teams of non-profit associations.  

Our mission is to assist volunteer leaders and members in accomplishing the goals of their association, to do so in a timely manner, and with a positive attitude. Alternative Management is a company with a record of long-term success who values the relationships they have built.

Office Manager Job Description                                          

•  Oversee daily office operations to ensure efficiency and productivity.
• Manage office supplies, equipment, and vendor relationships.
• Coordinate staff schedule.
• Handle administrative tasks such as filing, correspondence, data entry, incoming and outgoing mail, maintaining calendars, and errands.
• Support human resources functions including onboarding, payroll coordination and employee records management.
• Implement and manage office technology systems, including software and IT support coordination.
• Backup support for onsite events if needed.
• Foster a positive work environment and support team morale.

Reception – Two days per week and lunch coverage three days per week.

• Welcoming visitors and directing them to the relevant office/personnel.
• Carrying out clerical duties such as answering phone calls, responding to emails, and internal Teams messages.
• Coordinating and managing appointments, meetings, and the conference room schedule to prevent duplicate bookings.
• Prepare meeting rooms for use by printing relevant documents and setting up any devices that will be used. Clean up the conference room following meetings.
• Receive packages, label and notify appropriate staff.
• Follow opening and closing reception procedures.

Bookkeeping – Entry-level duties using QuickBooks Desktop and Bill.com for clients.

• A/P – Prepare and print checks and process payables through Bill.com, depending on client.
• A/R – Prepare and send invoices using QuickBooks or Wild Apricot, depending on client. Update client’s physical folders and Excel spreadsheets to track billing.
• Prepare and make deposits weekly.
• Record deposits processed online (credit cards).
• Provide detail reports from QuickBooks as requested.
• Coordinate with the Financial Bookkeeper for month-end closing and reports. 

Qualifications and Skills

• Proven experience as an office manager or relevant role.
• Expert experience in computer software applications including Microsoft Office Suite (Word, Excel, Outlook, Teams).
• Experience with QuickBooks.
• Excellent time-management skills, with the ability to manage multiple priorities and prioritize tasks.
• Outstanding communication and interpersonal abilities.
• Excellent organizational and leadership skills.
• Familiarity with office management procedures and basic accounting principles.
• High school diploma or a bachelor’s degree in business, administration, or a related field.
• 2 or more years’ office administration experience.
• Ability to handle confidential information with discretion.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear. The employee is frequently required to stand and reach with hands and arms. The employee is occasionally required to walk. The employee must frequently lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, peripheral vision and ability to adjust focus.

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.

Compensation:

Alternative Management provides 100% of the employee premiums for health insurance, paid holidays, and generous PTO benefits. Salary is commensurate on experience but starts in the range of $50,000-55,000 annually.