Job Description: Executive Assistant / Administrative Assistant

Location: Fully Remote (U.S.-based)

Position Type: Full-Time (includes occasional evening flexibility as needed)

Reports To: CEO + Chief of Staff

About The Military Veteran

The Military Veteran is dedicated to supporting, empowering, and connecting military veterans in their professional and personal journeys. We are seeking a motivated and detail-oriented Executive Assistant/Administrative Assistant to provide high-level support to our leadership team. This role is essential in managing day-to-day operations, communications, and documents, enabling the organization to stay focused and mission-driven.

Key Responsibilities



Executive & Administrative Support

• Manage executive calendars, appointments, and scheduling needs with precision.
• Organize virtual and in-person meetings (agendas, materials, follow-ups).
• Track deadlines, priorities, and deliverables to ensure alignment.

Communication & Outreach

• Monitor, draft, and manage executive email and LinkedIn correspondence.
• Serve as a first contact point for inquiries with professionalism.
• Assist with professional networking, social media presence, and outreach.

Documentation & Contracts

• Draft, review, edit, and maintain contracts and agreements.
• Manage electronic filing systems and ensure version control.
• Coordinate collection of signatures and compliance.
• Occasional evening availability to support time-sensitive tasks such as contract writing, document review, and other administrative needs.

Operational Support

• Support team operations, trainings, and special projects.
• Assist with travel/event planning, including an annual team offsite or trainings.
• Provide administrative support to leadership and other staff as needed.

Qualifications

• Previous experience as an Executive or Administrative Assistant (nonprofit or mission-driven org experience a plus).
• Strong organizational skills and ability to manage multiple priorities.
• Excellent communication skills, both written and verbal.
• Proficiency in Microsoft Office Suite, Google Workspace, and scheduling platforms (Outlook, Calendly, Zoom, etc.).
• Skilled in LinkedIn, email management, and CRM tools.
• Ability to handle sensitive information with discretion and confidentiality.
• Highly motivated, proactive, and detail-oriented.

Compensation & Benefits

• Pay Range: $40,000 – $50,000 annually, commensurate with experience.
• Structure: Initial 3-month probationary period as a 1099 contractor. Following successful completion, transition to a W-2 employee.

Benefits (upon W-2 transition):

• Comprehensive medical, dental, and vision insurance
• Parental Leave
• 401(k) retirement savings plan with employer match
• Competitive paid time off (PTO) policy
• Work Environment: Fully remote role with flexibility, requiring occasional travel for special events (e.g., annual offsite retreat, team trainings).

Why Join Us?

At The Military Veteran, your work directly contributes to creating a lasting impact in the lives of veterans and their families. You’ll be part of a collaborative, mission-driven team that values growth, flexibility, and purpose.