SCOPE OF THE JOB

The Accounts Payable Specialist will be responsible for the timely and accurate processing of vendor invoices, payments, and accounts payable transactions. The role primarily handles invoice processing, three-way matching, vendor account reconciliations, and payment execution in NetSuite, while researching and resolving discrepancies related to invoices, purchase orders, and vendor statements. Since the company operates primarily in the U.S. market, candidates should have solid experience with U.S. accounts payable processes, vendor payment procedures, and exposure to major banking institutions such as PNC, Bank of America, Chase, Wells Fargo, Citizens, or U.S. Bank.

THE COMPANY

Our client is a fast-growing U.S.-based wholesale distributor and manufacturer serving the plumbing, HVAC, mechanical, fire protection, electrical, and industrial markets. The company offers a broad portfolio of products through a nationwide distribution network, with a strong focus on reliable sourcing, product availability, quality, and efficient service for wholesale and distribution partners.

RESPONSIBILITIES

• Receive, review, and process daily vendor invoices, ensuring accurate coding, approvals, and posting in NetSuite.
• Perform two-way and three-way matching of invoices against purchase orders and receiving documentation to ensure accuracy before payment.
• Prepare and process vendor payments through ACH, checks, and occasional wire transfers, ensuring timely execution according to established payment terms.
• Research and resolve invoice discrepancies, duplicate invoices, pricing differences, and payment issues, coordinating with Procurement, Accounting, and vendors as needed.
• Reconcile vendor statements against accounts payable records to identify outstanding invoices, unapplied credits, and payment discrepancies.
• Review and reconcile daily payment transactions against bank statements and payment reports to ensure all disbursements are accurately recorded.
• Investigate and resolve discrepancies between vendor invoices, purchase orders, and system postings; escalate unresolved issues promptly.
• Communicate with U.S.-based vendors to resolve payment inquiries, obtain missing invoices or supporting documentation, and clarify account balances.
• Maintain organized records of vendor invoices, payment confirmations, approvals, and supporting documentation for audit purposes.
• Assist with month-end close activities related to accounts payable, including AP reconciliations, accruals, and outstanding liability reviews.
• Identify and recommend process improvements to increase efficiency, accuracy, and control within the accounts payable process.

REQUIREMENTS

• 2–5 years of hands-on accounts payable experience in invoice processing, vendor payments, or general accounting.
• Direct experience managing U.S. accounts payable processes, including invoice processing, purchase order matching, vendor reconciliations, and ACH payments.
• Experience working with major U.S. banking platforms (PNC preferred, but experience with Bank of America, Chase, Wells Fargo, Citizens, or U.S. Bank is also acceptable).
• Experience using NetSuite or a similar ERP system to process invoices, manage vendor accounts, and execute payments.
• Comfortable handling occasional wire transfers and check payments accurately.
• Strong attention to detail and accuracy in a high-volume transactional environment.
• Solid Excel skills (pivot tables, VLOOKUP/XLOOKUP, basic reconciliation).
• Strong organizational and time-management skills; able to meet daily invoice processing and payment deadlines.
• Good written and verbal English communication skills for interacting with internal teams and U.S.-based vendors.



We do not discriminate in the acceptance or referral of candidates on the basis of race, color, religion, sex, age, national origin, marital status, disability, or other legally protected characteristics.