Requirements Description:

The Administrative Assistant will support HR Staff Services in various administrative processes related to the employee life cycle across four main locations. Responsibilities include:

• Assisting with HR administrative tasks and ensuring smooth operations;
• Providing constructive suggestions to improve office procedures;
• Actively contributing to the organizational structure and processes to maximize resource utilization and foster innovation;
• Performing additional duties as required.

Duties & Role

Mandatory Requirements:

• Minimum of two years of experience in administrative roles within a large organization, preferably in Human Resources or a related field;
• Strong proficiency in Microsoft Office applications, including Excel, Outlook, PowerPoint, SharePoint, and Word;
• Extensive experience using SharePoint;
• Familiarity with HR Systems used by NCI Agency, such as Oracle EBS, Taleo (or a comparable Applicant Tracking System), and HR ticketing systems;
• Proven ability to draft and publish information related to HR services or relevant administrative processes;
• Excellent interpersonal, communication, and organizational skills;
• Experience working in an HR Help Desk environment, handling a high-volume workload with a flexible, service-oriented mindset and proactive approach.

Skills, Knowledge & Experience

• Equivalent NATO Grade: G8
• Work Location: The Hague, Netherlands
• Full-Time On-Site: Yes

Contract Details

• Required Start Date: 05-MAY-2025
• End Contract Date: 31-DEC-2025
• Total Scope of Work: 418 hours
• Working Conditions: Standard office environment
• Required Security Clearance: NATO Secret