About the client:

They are a creative entertainment and gaming studio dedicated to building unique experiences at the intersection of technology, storytelling, and community. Their work spans original game development, community-driven content, and strategic partnerships with creators and industry leaders. Backed by strong independent funding, they operate with the agility of a startup while aiming for the lasting impact of an established studio. With a growing presence in Vancouver and beyond, they are focused on delivering innovative projects that engage players, foster collaboration, and push the boundaries of interactive entertainment.

Role Overview:

This is not a traditional administrative role. We’re looking for someone who can operate at the intersection of Executive Assistant and Operations Manager — a true right hand to the CEO. The ideal candidate is proactive, sharp, and highly adaptable, thriving in fast-moving, dynamic environments. Your role is to anticipate needs, keep the CEO organized, and ensure projects move forward seamlessly — often solving issues before they even reach his desk.

As a key partner to leadership, you’ll be directly involved in game production, strategic partnerships, and community launches, acting as an extension of the Executive Producer. You’ll play a central role in keeping both creative and operational initiatives on track, driving momentum across multiple teams and ensuring priorities are executed with excellence.

Responsibilities

• Manage and prioritize the CEO’s schedule, inbox, and key initiatives, ensuring nothing slips through the cracks
• Keep production, development, and marketing pipelines on track by flagging risks early and driving accountability
• Draft, review, and respond to emails; act as a professional liaison with contractors, partners, and external stakeholders
• Coordinate day-to-day communication and alignment across development, art, and marketing teams, ensuring deliverables are met on time
• Oversee light financial administration including processing payments, tracking invoices, and supporting smooth operations
• Research and identify opportunities (influencers, partnerships, industry trends, and tools) and deliver actionable recommendations
• Take ownership of tasks—driving them as far as possible before escalating to the CEO—and ensure full follow-through to completion
• Organize and coordinate meetings, travel arrangements, and logistics as needed
• Maintain effective systems for managing files, deliverables, and shifting daily priorities

Qualifications

• 3+ years’ experience as an Executive Assistant, Operations Manager, or similar role in a fast-paced environment
• Highly organized with meticulous attention to detail and strong follow-through
• Outstanding written and verbal communication skills
• Proactive, resourceful, and able to anticipate needs without waiting for direction
• Tech-savvy; proficient with Gmail, Google Workspace, and project tools; exposure to QuickBooks and Discord is a plus (or willingness to learn)
• Demonstrated ability to manage competing priorities and adapt quickly in a dynamic environment
• Passion for gaming, content creation, or media strongly preferred
• Must be based in Vancouver or the Lower Mainland

Salary and Benefits: Up to $80,000 | Allowance | Paid Vacation

Employment type: Independent contractor

Location: Fully Remote | Vancouver, BC