About the client:

Our client is a well-established, Vancouver-based nonprofit organization offering services to individuals in need across British Columbia. Due to company’s expansion, they are adding an Accounting Assistant to support the Director of Finance with financial processing, reporting, and recordkeeping.

This is a hands-on role involving accounts receivable, accounts payable, payroll support, reconciliations, and general accounting administration while collaborating with program staff and external payroll service partners.

The new hire will be working mostly from their own home office and required to be in-office occasionally.

Responsibilities:

General Finance Support

• Maintain a clear understanding of company’s mission, values, and client-focused approach.
• Uphold confidentiality and organizational policies.
• Assist with month-end close tasks, including reconciliations, journal entries, and report preparation.
• Maintain organized financial records and filing systems.

Accounts Receivable

• Prepare and send monthly invoices.
• Enter new clients, update billing information, and process adjustments as required.
• Track and reconcile PAD (Pre-Authorized Debit) transactions and maintain related documentation.
• Monitor accounts receivable aging and support follow-up on outstanding amounts.

Accounts Payable

• Process vendor invoices and staff expense reimbursements.
• Assist with payment runs (EFT/DD) and ensure correct coding and documentation.
• Maintain vendor files and support T4A preparation at year-end.

Payroll Support

• Assist the Director of Finance with bi-weekly internal payroll processing for company’s staff, including ROEs and T4s.
• Support benefit enrollments and staff payroll inquiries.
• Ensure compliance with CRA requirements.

Banking & Reconciliations

• Perform bank and credit card reconciliations.
• Prepare cheque and deposit documentation; maintain audit-ready records.
• Assist with liaising with the bank for online access issues or transactions.

Administration & Reporting

• Support the preparation of internal reporting packages for leadership and the board.
• Assist in organizing documentation for the annual audit.
• Manage incoming accounting mail and digital filing workflows.

Continuous Improvement

• Suggest practical process improvements in accounting workflows or documentation clarity.
• Support adoption of efficiencies in Sage, SharePoint, or other software tools as directed.

Qualifications:

• 5+ years of accounting or bookkeeping experience, preferably in a nonprofit or government sector.
• Proficiency in Excel and accounting software (Sage preferred; Sage 50 considered a must have).
• Strong attention to detail, accuracy, and ability to organize multiple priorities.
• Comfortable explaining financial information in clear, simple terms to non-finance colleagues.
• Ability to work independently while maintaining communication with leadership.
• Experience with funder or grant reporting environments.
• Familiarity with payroll processes and CRA remittances.
• Experience with SharePoint, ShareVision, Paymate, or NPO fund accounting are an asset.

Compensation:

• $70,000-90,000 base salary range
• Extended health benefits
• Paid time off
• Laptop and home office supplies