About the Role:

Reporting to the Controller, our client is seeking a highly organized and dependable Accounts Payable Coordinator to join their Finance team. The Accounts Payable Coordinator will manage the full cycle of accounts payable, including processing invoices, reconciling vendor statements, preparing payments, and maintaining accurate supplier records.

This role works closely with the purchasing department to resolve discrepancies, ensures payments are accurate and on time, and identifies opportunities for early payment discounts. The ideal candidate will have extensive accounts payable or general accounting experience, strong proficiency in Microsoft Excel, excellent communication skills, and the ability to manage a high volume of transactions while meeting deadlines.

Responsibilities:

• Receive invoices and other correspondence via mail and email and distribute as required
• Confirm approvals, code to appropriate general ledger accounts, and enter all payables into the ERP system
• Identify discrepancies and coordinate with internal departments and vendors to resolve variances
• Track payment due dates to ensure timely payments and maximize early payment discounts where applicable
• Build and maintain positive relationships with vendors
• Schedule and prepare weekly EFT and cheque payments
• Record, enter, and reconcile corporate credit card transactions
• Reconcile supplier statements and respond to supplier inquiries regarding payments
• Prepare expense reports for executive management
• Process employee reimbursements
• Report activity to management and recommend improvements to systems and processes
• Perform other duties as required

Qualifications & Requirements:

• High School Diploma
• Minimum 5-7 years of experience in accounts payable or general accounting
• Proficient in Microsoft Excel
• Excellent verbal and written communication skills
• Strong organizational skills with the ability to manage multiple deadlines
• Resourceful with strong analytical and problem-solving abilities
• Results-driven and detail-oriented
• Working knowledge of an ERP system is an asset