We are looking for a professional and organized Office Secretary to join our property management team. The ideal candidate has experience handling residential and/or commercial properties and is comfortable managing leases, insurance documentation, rent collection, and bookkeeping. This full-time role is based in a female office environment and offers the opportunity to support both the administrative and operational sides of a growing business.

Key Responsibilities:

• Assist with daily property management tasks and office operations
• Maintain lease agreements and tenant records
• Process mortgage documentation and liaise with lenders
• Coordinate insurance documents for properties and tenants
• Manage rent collection and follow-up on late payments
• Perform bookkeeping tasks, including rent rolls and expense tracking
• Communicate with tenants, vendors, and service providers
• Answer phones, emails, and handle general office inquiries
• Support other office staff as needed
• 
  

Qualifications:

• Experience in property management and office administration
• Familiarity with leases, mortgages, and insurance documentation
• Proficiency in bookkeeping software (QuickBooks preferred)
• Strong organizational and multitasking skills
• Excellent communication and interpersonal skills
• Ability to work independently with discretion

Location: Williamsburg, NY

Type: Full-time, Female Office Environment

Salary: $35,000–$45,000

To apply, email your resume to frimy@swiftstaffinggroup.com with the subject line:

“Office Secretary – Job ID #3315749”

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