A manufacturing company is seeking a highly organized and proactive PMO Specialist to support the Project Manager and help keep multiple projects organized, on schedule, and moving efficiently.
This role is ideal for someone who excels at creating structure in a fast paced environment. The PMO Specialist will coordinate meetings and schedules, maintain project documentation, track deadlines and deliverables, follow up on action items, and communicate across multiple departments.
The ideal candidate is dependable, detail oriented, and proactive. This person should not simply track what needs to happen, but take ownership of following up and helping ensure that it actually gets done.
Key Responsibilities:
• Coordinate meetings and scheduling across internal teams, vendors, and external partners
• Prepare and distribute agendas, meeting notes, status updates, action item trackers, and other project materials
• Maintain organized project files, documentation, and tracking systems
• Attend project meetings, document decisions, and clearly identify next steps and responsible parties
• Follow up with team members on outstanding action items and commitments
• Track project deadlines, milestones, timelines, and deliverables
• Provide reminders and follow up to help keep projects on schedule
• Assist the Project Manager with project updates, budgets, timelines, and leadership reviews
• Coordinate communication between departments and ensure important information is shared
• Identify missing information, approaching deadlines, and potential administrative roadblocks
• Maintain confidentiality when handling sensitive company, project, vendor, client, or financial information
• Provide additional project support, data entry, and document organization as needed
Qualifications:
• 2+ years of experience in project coordination, PMO support, or a similar project based role
• Strong organizational and time management skills
• Excellent attention to detail and consistent follow through
• Strong written and verbal communication skills
• Ability to manage multiple priorities in a fast paced, deadline driven environment
• Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint
• Experience with Asana, SharePoint, or similar project management tools is a plus
• Comfortable working with project schedules, milestones, deadlines, deliverables, and action item tracking
• Ability to work independently, take initiative, and escalate issues when appropriate
• Experience supporting Marketing, Construction, IT, Operations, or other cross functional projects is a plus
• Familiarity with project management concepts such as scope, dependencies, timelines, and deliverables preferred
• Proactive, dependable, and comfortable following up across multiple teams
📍 Location: Newark, NJ
💼 Type: Full time
💰 Salary: $70,000/year
📩 To apply, send your resume to Yisroel@SwiftStaffingGroup.com
with the subject line:
“PMO Specialist | Job ID #3668625”
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