Job Summary:

The Coordinator Manager is responsible for overseeing the coordination of various projects and activities within the organization. This role involves managing a team of coordinators, ensuring effective communication and collaboration across departments, and streamlining processes to achieve organizational goals. The Coordinator Manager plays a key role in optimizing workflow, enhancing efficiency, and ensuring successful execution of projects and programs.

Key Responsibilities:

• Team Management:
• Lead, supervise, and mentor a team of coordinators, providing guidance and support to ensure high performance and professional development.
• Assign and oversee project tasks, monitor progress, and provide feedback to team members.
• Conduct performance evaluations and manage team dynamics to foster a positive and productive work environment.
• Project Coordination:
• Oversee the planning, execution, and monitoring of various projects and programs within the organization.
• Develop and implement project plans, including timelines, resource allocation, and deliverables.
• Ensure projects are completed on time, within scope, and on budget.
• Communication and Collaboration:
• Serve as the primary point of contact for internal and external stakeholders regarding project coordination and status updates.
• Facilitate effective communication and collaboration between departments, ensuring alignment with organizational goals and objectives.
• Coordinate and lead meetings, providing updates and addressing any issues or concerns.
• Process Improvement:
• Identify opportunities for process improvements and implement changes to enhance operational efficiency and effectiveness.
• Develop and document standard operating procedures to streamline workflows and ensure consistency.
• Monitor and analyze project performance metrics to make data-driven decisions and recommendations.
• Resource Management:
• Manage project resources, including personnel, equipment, and budget, to ensure optimal utilization and productivity.
• Coordinate with other departments to secure necessary resources and support for successful project execution.
• Reporting and Documentation:
• Prepare and present regular reports on project status, performance, and outcomes to senior management.
• Maintain accurate and up-to-date project documentation, including project plans, reports, and records.
• Problem-Solving:
• Identify and address any project-related issues or obstacles, implementing solutions to keep projects on track.
• Resolve conflicts and challenges that may arise during project execution, ensuring minimal disruption to workflow.

Qualifications:

• Bachelor’s degree in Business Administration, Project Management, or a related field (Master’s degree preferred).
• Minimum of [X] years of experience in project coordination or management, with experience in a leadership role preferred.
• Strong organizational and multitasking skills with a keen attention to detail.
• Excellent communication, interpersonal, and problem-solving skills.
• Proficiency in project management software (e.g., MS Project, Asana, Trello) and Microsoft Office Suite.
• Ability to manage multiple projects simultaneously and work effectively under pressure.
• Experience in process improvement and resource management is a plus.