Next Level Group is partnering with a well-established professional services organization to recruit an Administrative Assistant. This role is ideal for a highly organized and detail-oriented individual who enjoys supporting a team of professionals in a fast-paced, client-focused environment.

The successful candidate will work closely with senior leadership and administrative staff, playing a key role in coordinating processes, monitoring engagements, and maintaining strong working relationships with both clients and internal teams.

Key Responsibilities:

• Scan, organize, and save documents accurately and efficiently
• Provide administrative support to senior administrative staff as required
• Manage intake and processing of client information
• Assemble and prepare finalized client packages
• Answer and direct incoming phone calls professionally
• Monitor emails, incoming mail, and schedule meetings
• Prepare correspondence, memos, and invoices
• Perform general administrative duties as needed

Qualifications & Skills:

• General understanding of professional services environments (accounting or similar is an asset)
• Ability to work independently while also contributing effectively within a team
• Strong organizational skills with the ability to manage multiple priorities and follow direction
• High level of accuracy and attention to detail
• Excellent verbal and written communication skills
• Strong time management and prioritization abilities
• Proficiency with Microsoft Office programs, including Word and Excel
• Familiarity with accounting software such as CaseWare and iFirm is considered an asset
• Strong critical thinking, problem-solving, and decision-making skills

Additional Requirements:

• Flexibility to work additional hours during peak client and industry deadlines
• Ability to travel locally as required

This opportunity offers the chance to join a professional, collaborative team and build a long-term career in an administrative support role.