A well-established, family-owned organization with over 40 years of success in the Heavy Equipment industry is seeking a detail-oriented and motivated Accounts Receivable Administrator to join its accounting team in Truro, NS.

This role is ideal for someone who thrives in a fast-paced environment, enjoys working with numbers, and values accuracy, organization, and strong customer service. The successful candidate will play a key role in supporting the financial health of the organization through accurate billing, payment processing, and account reconciliation.

About the Role:

The Accounts Receivable Administrator is responsible for managing customer invoicing, monitoring receivables, processing payments, and resolving account discrepancies. Acting as a primary point of contact for customer billing inquiries, this role works closely with the Controller and accounting team to ensure accuracy, compliance, and efficiency across all accounts receivable functions.

Key Responsibilities:

• Prepare and issue accurate, timely customer invoices based on contracts, purchase orders, or completed work
• Record and process incoming payments (cheques, EFTs, and other methods)
• Reconcile customer accounts and resolve discrepancies promptly
• Monitor A/R aging reports and follow up on overdue accounts
• Maintain detailed and accurate records of invoices, payments, adjustments, and correspondence
• Collaborate with internal departments to verify billing details and resolve customer issues
• Assist with month-end and year-end close activities, including journal entries and reconciliations
• Generate and distribute regular reports on accounts receivable performance
• Support audits by preparing and providing required documentation
• Ensure compliance with internal policies, accounting standards, and audit requirements
• Deliver professional and timely customer service to clients
• Perform additional accounting or administrative duties as required

What We’re Looking For:

• Post-secondary diploma in Accounting, Finance, or a related field (degree preferred)
• Minimum 2 years of experience in accounts receivable or a similar accounting role
• Proficiency with accounting software (e.g., QuickBooks, Sage, SAP) and Microsoft Excel
• Solid understanding of accounts receivable processes and collections
• Strong attention to detail, accuracy, and organizational skills
• Excellent analytical, problem-solving, and time-management abilities
• Clear and professional written and verbal communication skills
• Ability to work independently while contributing to a collaborative team environment
• High level of integrity and discretion when handling confidential information
• Proven ability to manage multiple priorities in a deadline-driven environment

What’s Offered:

• Competitive compensation based on experience
• Comprehensive group benefits (medical, dental, vision, extended health, EAP)
• Company-matched pension plan
• Three weeks’ vacation to start
• Annual employee appreciation events
• Ongoing training and professional development opportunities
• Supportive, collaborative workplace within a stable, long-standing organization