On behalf of our client, we are seeking a highly organized and proactive Executive Assistant & Office Manager to support a dynamic and fast-paced professional environment. This is a temporary contract role (8–12 weeks) covering a leave period, with an immediate start required.

This position is ideal for someone who thrives in a multifaceted role, enjoys balancing administrative responsibilities with office operations, and is comfortable supporting senior leadership. You will play a key role in ensuring the smooth day-to-day functioning of the office while acting as a trusted partner to the executive team.

Key Responsibilities

Office Management

• Oversee daily office operations, including supplies, maintenance, and vendor coordination
• Coordinate meetings, team lunches, and internal events to support a positive workplace culture
• Manage incoming mail, including sorting, scanning, and secure storage

Executive Support

• Manage calendars and schedule meetings for senior leadership
• Coordinate travel arrangements, including flights, hotels, and restaurant reservations (Canada & U.S.)
• Act as a point of contact for internal and external stakeholders on behalf of executives

Administrative Support

• Maintain organized filing systems (both digital and physical)
• Manage correspondence and prioritize communications effectively
• Support basic finance-related tasks such as weekly cheque deposits
• Prepare travel documentation and letters as needed

Qualifications & Experience

• Previous experience in executive assistance, office management, or administrative support
• Post-secondary education (college diploma or university degree) is considered an asset
• Strong proficiency with Google Workspace, Microsoft Office, and calendar management tools
• Experience coordinating events and managing logistics

Skills & Competencies

• Highly organized with strong attention to detail
• Ability to multitask and manage competing priorities in a fast-paced environment
• Proactive and resourceful, with strong problem-solving abilities
• Excellent written and verbal communication skills
• Professional, discreet, and capable of handling confidential information
• Self-starter with the ability to work independently

Additional Requirements

• Must be based in Prince Edward Island and available to work on-site, 5 days per week in downtown Charlottetown for an 8 - 12 week term
• Ability to start immediately