About the Opportunity

We are working with a professional accounting firm seeking an organized and detail-oriented Administrative Assistant to join its team.

This is an excellent opportunity for someone who enjoys client service, thrives in a fast-paced environment, and is comfortable managing multiple priorities and deadlines. The successful candidate will provide administrative support to the accounting team while helping ensure client deliverables are accurate, professional, and completed on time.



Reporting to the Administrative Services Manager, the Administrative Assistant will play an important role in supporting the firm's daily operations and client service activities.

Key Responsibilities

• Prepare and process documents and client deliverables for both in-person and virtual meetings.
• Review client documents for grammatical, mathematical, and formatting accuracy.
• Assist with the electronic filing and tracking of tax returns and related filings, including T1, T2, T3, T4, and T5 submissions.
• Provide word-processing and general administrative support, including proofreading, photocopying, scanning, and document preparation.
• Maintain organized and secure electronic and physical filing systems.
• Provide administrative support to partners and other members of the accounting team.
• Monitor deadlines, prioritize competing tasks, and follow up on outstanding items as required.
• Perform additional administrative duties to support the firm's operations.

Qualifications and Experience

• Proficiency in Microsoft Office, particularly Word, Excel, and Outlook.
• Familiarity with iFirm and TaxPrep would be considered an asset.
• Strong organizational and time management skills, with the ability to prioritize tasks and manage multiple deadlines.
• Excellent written and verbal communication skills.
• Strong attention to detail and a commitment to accuracy.
• Effective problem-solving abilities and a proactive approach to work.
• A professional and client-focused attitude.
• The ability to adapt to changing priorities and work effectively in a fast-paced team environment.

Compensation and Benefits

• Salary: Competitive compensation package and a supportive work environment
• Retirement: RRSP matching.
• Health and wellness: Wellness benefits.
• Additional benefits: Maternity leave top-up.
• Work-life balance: A flexible working environment.