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Please note this role requires proficiency in ADP Workforce Now. Approximately ~60% of the time will be focused on payroll, the remainder will be supporting accounting
Vale Group, a nationwide specialized recruitment firm, has partnered with a company based in Tampa, FL (Westchase area), who is actively searching for an experienced Payroll Specialist to work onsite for an opportunity paying up to $75,000 per year, based on experience. This position blends end-to-end ownership of multistate pay cycles alongside day-to-day staff accounting work like ledger upkeep, period-end closing, and reconciliations. Ideal candidates bring practical ADP Workforce Now expertise, solid accounting fundamentals, and real enthusiasm for improving processes.
Requirements of the Payroll Specialist:
● Practical experience managing payroll for employees spread across multiple states
● Solid grasp of core accounting work, including journalizing, period-end accruals, GL maintenance, and reconciling asset and liability balances
● Comfort turning raw pay and finance figures into clean, accurate summaries
● A track record of meeting recurring, time-sensitive deadlines with consistent precision
● Ideally 3+ years spent processing pay, accounting for payroll activity, or working in a corporate finance function
● Bachelor’s in Finance, Accounting, Business, or another relevant discipline is preferred; equivalent work history will also be weighed
● Payroll certification (FPC or CPP) is preferred, but not required
● Advanced Excel proficiency for analysis, tie-outs, and reporting
● Prior exposure to commission plans or 401(k) plan administration is a big plus
● Keen eye for detail, discretion handling confidential data, and an easy, team-oriented working style across HR, Finance, auditors, and outside vendors
● ADP Workforce Now (highly preferred), plus familiarity with timekeeping platforms
Responsibilities of the Payroll Specialist:
● Run standard and off-cycle payrolls through ADP Workforce Now, including supplemental pay, bonuses, and commissions
● Validate timekeeping inputs, pay registers, withholdings, cash funding, and any exceptions before each cycle is finalized
● Book payroll entries and accruals, keeping reconciliations current with clean backup schedules
● Keep payroll-linked liability balances reconciled, covering taxes, benefits, wage garnishments, and 401(k) contributions
● Partner on monthly, quarter-end, and annual closings, owning designated GL accounts while explaining fluctuations
● Manage payroll’s piece of a self-directed 401(k) plan, covering elective deferrals, contribution tie-outs, and serving as the main contact for the plan administrator
● Serve as a go-to resource for outside auditors during annual financial, benefit plan, workers’ comp, and regulatory reviews
● Produce recurring management reports on staffing levels, OT, commission earnings, and overall workforce cost
● Investigate mismatches, resolve issues affecting pay or the books, and recommend process and control improvements
● Support as needed
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