JOB DESCRIPTION: PROJECT ADMINISTRATOR (SRB)
Reports to: Operations Manager
Position Mission: Maximize the effectiveness of our project teams by facilitating the organization, documentation, and reporting for our projects from lead to close out
Results/Measurables
1) Accuracy/Completeness/Quality
2) Timeliness
3) Clear communications (verbal and written)
Role Competencies:
1) Efficiency – Able to produce significant output with minimal wasted effort.
2) Analytical skills – Able to structure and process qualitative or quantitative data and draw insightful conclusions from it. Exhibits a probing mind and achieves penetrating insights.
3) Attention to detail – Does not let important details slip through the cracks or derail a project.
4) High standards – Expects personal performance and team performance to be nothing short of the best.
5) Teamwork - Reaches out to peers and cooperates with supervisors to establish an overall collaborative working relationship.
6) Multitasking – Perform two or more tasks in succession.
7) Adaptable – Able to adapt to new technologies and newly defined processes.
Culture Competencies / CSC Core Values:
1) Relationships – Focuses on long lasting value rather than short term gain. Straightforward communication in the best interest of others over what is comfortable.
2) Effort – Possesses a strong willingness to work hard and sometimes long hours to get the job done. Has a track record of working hard. Challenges oneself for the team’s success.
3) Servant Hearted – Humble. Interested in the ideas of others. Team oriented. Putting others before yourself. Grateful.
4) Trustworthy – Can be relied upon. Seeks truth and fairness. Does not cut corners. Does what is right. Speaks plainly and truthfully.
5) Ownership – Accountable. Never looking to shift blame. Takes responsibility. Unwavering commitment. Focuses on solutions rather than problems.
6) Results – Stands by facts not theories. Keenly interested in the outcome. Uses past results to improve future outcomes.
7) Excellence – Desires to perform at a high level and to improve processes. Committed to personal and professional growth.
Job Functions Include:
1) Administrative support for designated project managers and project team, including participation in team meetings
2) Organize leads and follow designated process
3) Collaborate with Project Managers and Estimators as needed including work on proposals and prequal packages
4) Follow and improve Project Admin and Project Mgmt processes
5) Manage the following in Procore/Acumatica: new job set up, job budget set up and updates, subcontractor commitments, subcontractor change orders, owner contracts, owner change orders, schedules of values, pay applications, cost moves and job close out
6) Standard organization and maintenance of project files
7) Draft/organize owner contracts
8) Draft/organize subcontracts
9) Maintain corresponding project logs. Own the Project Admin Log and associated subcontractor documentation needs
10) Facilitate project close out - including submittals development of warranty packages, and customer surveys
11) Coordinate the Handle requests for certificates of insurance, bond, permits, notice of commencement,
12) Scan to vendor file and update vendor log with new COI
13) Scan and file all NTO and Lien Releases that come thru the mail of email system
14) Act as a liaison between project managers, contractors, clients and suppliers and communicate updates to project team as needed.
15) Prepare agendas and follow up on action items.
16) Santa Rosa Beach office management - administrative tasks Coordinate with vendors and service providers (equipment deliveries, oversee service maintenance and repairs, yard service, cleaning service, FedEx, etc.), order and maintain office supplies, order and maintain kitchen supplies, coordinate ordering lunch for meetings
17) Liaison for the Cast Appreciation Lunch Caterers.
18) Other duties as assigned
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