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Administrative Assistant
Nashville
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Description

Welcome to I.C. Thomasson, an engineering consulting firm that serves to create a designed world that is smarter, healthier, and more sustainable!


Recently named one of Nashville Business Journal’s, Best Places to Work, ICT truly encompasses the “teamwork makes the dream work” mentality, which is prevalent in all that we do internally for our employees, but also externally as we work with our clients.


If you’re a lifelong learner who enjoys a collaborate environment, ICT may be a good next step for you in your career!



Qualifications

Core Competencies:

  • Assists Team Manager and team personnel in project and team administration and coordination as requested.
  • Proficiently operates computer systems and related software programs.
  • Produces letters, memos, and correspondence such as legal descriptions, agreements, reports, fee letters, studies, ads, proposals, specifications, tables, contracts, forms and all other business typing as requested by team personnel.
  • Files correspondence and other records.
  • Maintains project files.
  • Assists in scheduling of meetings.
  • Distributes incoming mail and prepares outgoing mail for team members.
  • Prepares miscellaneous spreadsheets, charts, etc., as needed for project assistance.
  • Has exceptional knowledge of company systems.
  • May train and mentor other Administrative Assistants.
  • Operates switchboard as a backup when needed.
  • Assists in making travel, conference and seminar arrangements.
  • Assists in office overflow work with other Administrative Assistants.
  • Capable of performing specialized functions such as maintenance of master specifications, job tracking system, records management system and other similar duties.

Qualifications:

  • 3 to 5 years’ experience or equivalent combination of education/experience.
  • Demonstrates interpersonal, written and organization skills along with a proven ability to work independently and under pressure.
  • Excellent spelling and grammar required and must be proficient in computer/software programs.
  • Experience in AEC field preferred.

Employee Benefits:

  • Competitive salary is offered based on experience and qualifications.
  • Medical, Dental, Vision, Life, Disability, and long-term Care Insurance.
  • 401k Retirement plan.
  • Opportunities for continued learning.
  • Opportunity to contribute to high visibility and high impact projects.

 

Why Work for ICT?

I.C. Thomasson is an employee-owned engineering consulting firm that is:

-Recognized as one of the Fast 50, for revenue growth over the last 3 years (Nashville Business Journal, 2023)

-Ranked #18 of the top 70 Hotel Sector Engineering + EA Firms (BD+C, 2022)

-Ranked #20 of the top 90 Healthcare Sector Engineering + EA Firms (BD+C, 2022)

- Ranked #20 of the top 50 Miliary Facility Engineering + EA Firms (BD+C, 2022)


I.C. Thomasson has been around for 81 years and is continuing to grow. Join us and leave your mark on the history of not only the state of Nashville, but countless other cities and states around the world!

If you’re interested in being part of something bigger, a dynamic team that provides hands-on learning opportunities, and a culture-focused environment, please apply now!


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