Project Systems & Workflow Consultant ( Remote)

Location: Remote

Duration: 2-month project

Pay Rate: $60/hr ( W-2)

Schedule: Part-time, 10 hours per week; flexible schedule, consultant can manage their own hours

*Top 4 Must-Haves

• Advanced Asana Experience: Hands-on experience configuring and setting up complex projects, workflows, templates, milestones, tasks, and dependencies.
• Advanced Jira Experience: Strong hands-on experience configuring Jira projects, workflows, tasks, subtasks, dependencies, and project structures.
• Workflow Configuration: Ability to translate established business processes and detailed project steps into functional, organized, repeatable project workflows.
• Independent Consulting Experience: Ability to assess requirements, recommend practical solutions, manage deliverables, and complete work with minimal supervision.

Our client is an accredited online university offering great programs across many industries. Their mission is to provide a community of caring and guidance for academic, financial, mental health, and career support while providing a path that makes quality college education accessible to all learners. They are seeking an experienced Asana & Jira Workflow Project Consultant for a short-term engagement to configure and organize project workflows using Asana and Jira.

The team has already established its project processes, steps, milestones, and timelines. They need a consultant who understands how to translate these requirements into a practical, well-organized project management environment that teams can use and replicate moving forward.

Some teams use Asana, while others use Jira and need to continue working within their existing systems. The consultant will help determine how the platforms should work together, organize project milestones and tasks, establish dependencies, and create a reusable project structure that supports cross-functional collaboration. Microsoft Teams integration and knowledge of related collaboration tools are a plus. This is a hands-on consulting assignment for someone who can independently assess requirements, recommend the right setup, configure the project environment, and provide documentation and knowledge transfer so internal teams can maintain and reuse the solution.

Key Responsibilities

• Requirements Review: Review established project processes, steps, milestones, timelines, stakeholder responsibilities, and reporting needs.
• Project Setup: Translate existing requirements into a structured project environment using Asana and Jira.
• Workflow Configuration: Configure project workflows, milestones, tasks, subtasks, dependencies, and ownership.
• Reusable Templates: Build a standardized project template that internal teams can replicate for future projects.
• Scheduling & Dependencies: Configure project schedules and dependencies to support changing anchor dates and maintain appropriate task sequencing.
• Cross-Platform Coordination: Recommend practical ways for teams using Asana and Jira to coordinate work and maintain visibility across projects.
• Microsoft Teams Collaboration: Identify relevant collaboration and integration opportunities with Microsoft Teams, as appropriate to the agreed scope.
• Project Tracking: Establish appropriate project statuses, ownership, milestones, and tracking fields to support progress visibility.
• Testing & Refinement: Validate the project setup, test workflows, and refine configurations based on stakeholder feedback.
• Documentation: Document project structures, workflows, templates, configuration decisions, and recommended maintenance practices.
• Knowledge Transfer: Provide guidance and training to internal staff so they can maintain and reuse the project setup.

Required Qualifications

• 5+ years of professional experience in project systems, workflow configuration, and/or project management technology
• Previous consulting experience or experience delivering short-term systems implementation projects.
• Advanced hands-on experience configuring and administering Asana and Jira.
• Experience building project structures, workflows, templates, milestones, tasks, subtasks, and dependencies.
• Ability to translate established business processes into practical system configurations.
• Experience organizing complex, cross-functional projects involving multiple teams and stakeholders.
• Strong understanding of project scheduling, task ownership, dependencies, and project tracking.
• Ability to work independently, manage time effectively, and deliver results within a defined scope and limited hours.
• Strong analytical, problem-solving, communication, and organizational skills.

Bonus Qualifications

• Experience working with Microsoft Teams and Microsoft 365.
• Experience connecting Asana, Jira, and MS Teams
• Familiarity with APIs, webhooks, Power Automate, or similar automation tools.
• Experience with Power BI, dashboards, or operational KPI reporting.
• Experience documenting workflows, project standards, and governance practices.

Expected Outcomes

• A configured project structure using Asana and Jira, aligned with the agreed scope.
• A reusable project template that reflects established business processes and project steps.
• Organized milestones, tasks, subtasks, dependencies, and stakeholder responsibilities.
• Practical recommendations for cross-platform coordination and collaboration.
• Tested workflows, documentation, and knowledge transfer to support ongoing internal use.

Additional Information

• Holiday Schedule: No work is expected during the team's holiday closure from December 21 through January 2.
• Interview Process: One 30-minute Microsoft Teams interview with the hiring manager.

Candidates should be prepared to discuss specific examples of Asana and Jira configurations, project templates, workflow setup, milestone and dependency management, and how they have translated complex business processes into usable project management systems.

TCWGlobal is an equal opportunity employer. We do not discriminate based on age, ethnicity, gender, nationality, religious belief, or sexual orientation.

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.