Procurement Coordinator/Vendor Magagement 

Los Angeles, CA 90016 ( *Local candidates only, onsite)

$30-40hr (Weekly pay + benefits)

6-12 month ongoing/ long term contract ( Excellent potential for permanent)

Full-time (M-F) Hybrid (onsite 3 days a week)

Job Overview:

The Jr Order Fulfillment Specialist ( Procurement) ) will support the entire Los Angeles Office in the running of the upfront part of the P2P process ( Procure to Pay), managing and processing incoming quotes, working with vendors and upkeep of reporting documentation as well as working with Procurement team and Accounts Payable teams to ensure a smooth transition of quotes through the system and vendors being paid correctly and in a timely manner.

**Excellent potential for growth and long term opportunity**

Responsibilities:

• Quote Processing: Manage and process all incoming Quotes. Verify coding and input correct Quotes in the FIORI system. Advise global vendors on PO information once received. Submit the completed Invoice in the SES system. Submit the approved SES and PO #’s to the Procurement team and then to the Accounts Payable Team for payment/processing. Update and input completed information on Excel status reporting sheet.Invoice Processing: Manage and process all incoming Invoices. Verify coding and input correct Invoice in the system. Get the appropriate approvals prior to submission. Submit the completed Invoice to the Accounts Payable team. Update and input completed information on Excel status reporting sheet.
• Follow-up/Management: Working with the Accounts Payable team to follow up status regarding submitted Invoices/Quotes. Get clearance information for global vendors. Management and coordinating of monthly/daily reporting:
• New Vendor Set-up Management: Distribute legal documentation to vendors for signature / review. Assist vendor with documentation. Inputted signed legal documents in the Global Vendor Management System. Once approved review new vendor number and business process with global vendor.
• Training: Distribute new vendor packet materials to new global vendors and/or global vendors team members. Training all LA employees as needed and requested. Supporting the business partners with training on the P2P process quarterly to ensure process is acknowledged and feedback is received. Collaborate with the other P2P Specialists for process improvement, process creation, feedback and work distribution to ensure the business needs are met and vendors are always paid on time.
• Process improvements: Bi-weekly meeting with LA department heads to trouble-shoot any outstanding issues. Identifying problems while working directly with the global vendors and/or the global vendor’s team members to resolve the issues. Working with the Accounts Payable team while researching online in two different programs within SAP– to get payment status for Vendors. Incorrect PO documentation resolutions (correction and re-submission for payment). Giving further clarity/answering questions to global vendors and/or global vendors teams members regarding the business process. Identifying issues while working with employees and providing solutions.
• Vendor Customer Service: Regular (“Temperature” checks) with global vendors regarding payments to make sure we are paying clients on time and making sure that there are no outstanding negative issues that are open. Ongoing liaison with global vendors to develop and improve our relationship.

Requirements:

• 2-10yr experience in a support/coordinator role within Procurement teams, Order fulfillment, administrative or similar supporting vendor management
• Must have basic knowledge of SAP ERP.
• Experience with vendor management or similar; able to set-up new vendors in the system
• Ability or some experience to onboard 20-25 vendors a week
• Experience or interested in learning how to process invoices, some exposure working with AP teams helpful
• Ability to send information templates to vendors for completion and onboarding new vendors
• Experience working with procurement teams or similar teams supporting purchase orders
• Must have proven experience with high volume work; able to handle 30 PO’s a week and 40-45 invoices as week
• Experience with handling and prioritizing high volume of emails; process in place to manage your inbox and not miss emails, respond before end of the business day
• Requires basic excel experience; able to pull reports and reporting, update and input vendors status sheets
• Experience making process improvements; coming up with solutions to set a process in place for success in the role
• Experience to follow SOP, training instructions and taking good notes to learn job duties; able to retain information well.
• Process in place to ensure information being entered is not missing any information
• Must have an excellent attitude; requires being very flexible, adaptable, collaborative (accustomed to working with others)
• Experience with having a process in place to ensure follow-up, workload and deadlines are meet.
• Requires stable work history, seeking to stay in a role long term

Please send your resume. Thank you!

TCWGlobal is an equal opportunity employer. We do not discriminate based on age, ethnicity, gender, nationality, religious belief, or sexual orientation