Office Coordinator – $25/hr | Part-Time (On-Site in Irvine, CA)

Schedule: Monday–Thursday, 9:00 AM – 3:00 PM

Target Start Date: October 6, 2025

We are seeking a dependable and detail-oriented Office Coordinator to support our Irvine office on a part-time basis. This role is essential to maintaining a welcoming, organized, and productive work environment. As the first point of contact for visitors and a key support resource for staff, the Office Coordinator ensures smooth daily operations while contributing to a positive workplace culture.

If you thrive in a fast-paced setting, enjoy multitasking, and love taking initiative, this is an excellent opportunity to make an impact in a vital role.

Key Responsibilities:

Office Management & Operations

• Maintain inventory of office supplies and place orders as needed
• Oversee functionality of office equipment and facilities
• Coordinate with building management, vendors, and service providers
• Keep common areas (kitchen, meeting rooms, reception) tidy and well-stocked

Administrative Support

• Manage calendars, schedules, and meeting coordination
• Assist with travel booking (flights, lodging, itineraries)
• Provide support for day-to-day tasks and special projects

Reception & Front Desk

• Greet and assist guests, ensuring a professional and welcoming first impression
• Answer and route calls; handle general inquiries
• Manage incoming and outgoing mail, deliveries, and shipments

Event & Culture Coordination

• Organize office events, celebrations, and team-building activities
• Arrange logistics for meetings, including catering and room setup
• Support initiatives that strengthen a positive, engaging office culture

Recordkeeping & Documentation

• Maintain accurate records, invoices, receipts, and logs
• Process mail by scanning and routing to appropriate departments
• Assist with expense reporting and document filing

Team & Leadership Support

• Provide assistance across departments and to leadership
• Proactively recommend ways to improve processes and efficiency

Qualifications:

Required:

• 2+ years of experience in office coordination, administration, or similar role
• Strong organizational and time-management skills
• Excellent written and verbal communication abilities
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Ability to learn and use office management platforms/tools
• Friendly, approachable, and proactive attitude
• Ability to handle confidential information with professionalism

Work Environment & Expectations

This role is fully on-site in Irvine, CA. The part-time schedule (Mon–Thu, 9:00 AM–3:00 PM) ensures a strong balance of meaningful contribution and work-life flexibility. As the cornerstone of office operations, you’ll play a pivotal role in shaping the daily experience of both staff and visitors.

TCWGlobal is an equal opportunity employer. We do not discriminate based on age, ethnicity, gender, nationality, religious belief, or sexual orientation.

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