Recruiting Partner & Talent Operations

Location: Sunnyvale, CA (*Must be local)

Pay Rate: $55-65hr ( Weekly pay + Medical benefits)

Duration: 3–6 month temp-to-hire

Schedule: Full-time, Monday–Friday, Flexible start/end time to accommodate commuting/ traffic

Top 4 Must-Haves

1. Full-Cycle Recruiting: Strong end-to-end recruiting experience, including intake meetings, sourcing, candidate screening, interview coordination, stakeholder management, and offer support.
2. ATS Expertise: Deep hands-on experience navigating an ATS, including running and interpreting reports, tracking recruiting metrics, managing pipelines, and utilizing advanced system functions. Lever experience strongly preferred.
3. Interview Coordination & Scheduling: Proven ability to manage complex interview scheduling, coordinate Teams/Zoom invitations, and organize calendars across candidates, hiring managers, interviewers, and time zones.
4. High-Growth Environment & Ownership: Mature, driven, highly organized, and adaptable, with the ability to manage competing priorities and thrive in a fast-paced, evolving startup environment.

About the Company

Our client is a dedicated research lab focused on building, understanding, using, and risk-managing foundation models. Its mission is to advance research, nurture the next generation of AI builders, and drive transformative contributions to a knowledge-driven economy.

The team works at the forefront of foundation model training alongside world-class researchers, data scientists, and engineers to tackle fundamental challenges in AI development.

About the Role

The Institute of Foundation Models is seeking a hands-on Recruiting Partner & Talent Operations professional to support recruiting operations and hiring initiatives as the organization continues to grow.

This role will partner with another recruiter to share the recruiting workload, primarily supporting General & Administrative (G&A) hiring across Marketing, Operations, Coordinator, and similar functions. Approximately 10% of the role will involve sourcing, with the majority of the focus on full-cycle recruiting, interview coordination, scheduling, ATS management, reporting, and recruiting operations. Occasionally, this person may also support specialized searches for AI/ML, PhD-level, and Research positions.

The ideal candidate is an experienced recruiter who can independently manage the recruiting lifecycle while serving as a strong operational resource for the team. This person must be highly proficient in an ATS, with the ability to navigate beyond basic candidate submission and tracking, pull and interpret reports, monitor recruiting metrics, and help maintain accurate recruiting data. This is an on-site role for someone who takes ownership, adapts quickly, and understands that priorities in a growing startup can change daily.

Key Responsibilities

• Full-Cycle Recruiting: Manage the recruiting process from intake meetings and job requirement alignment through sourcing, candidate screening, interview coordination, stakeholder feedback, and offer support.
• Recruiting Workload Management: Partner with another recruiter to divide and manage open requisitions, priorities, and recruiting responsibilities across the organization.
• Interview Coordination & Scheduling: Coordinate complex interview schedules involving candidates, hiring managers, interviewers, and internal stakeholders. Send and manage calendar invitations for Microsoft Teams, Zoom, and other interview platforms as needed.
• Candidate Experience: Serve as a primary point of contact for candidates, ensuring timely communication, interview preparation, professional follow-up, and a positive candidate experience throughout the recruiting process.
• Hiring Manager Partnership: Conduct intake meetings, clarify hiring requirements, align on candidate profiles, provide recruiting updates, and maintain communication with hiring managers throughout the process.
• Sourcing: Dedicate approximately 10% of the role to sourcing activities, primarily supporting G&A positions, with occasional sourcing for specialized AI/ML, PhD, and Research roles as business needs arise.
• ATS Administration & Optimization: Maintain accurate candidate records, requisition details, interview stages, and recruiting documentation. Navigate the ATS effectively and utilize available system functionality beyond basic candidate submission and review.
• Recruiting Reports & Metrics: Pull, review, interpret, and maintain ATS reports to track recruiting activity, pipeline progress, and recruiting metrics. Provide visibility into recruiting status and identify potential bottlenecks.
• Pipeline Management: Monitor candidate pipelines, follow up on outstanding feedback, and help ensure candidates and requisitions continue progressing through the recruiting process.
• Process Improvement: Identify opportunities to improve recruiting workflows, interview scheduling practices, ATS utilization, reporting, and overall recruiting efficiency.
• Compliance & Documentation: Maintain organized recruiting records and follow applicable employment, equal employment opportunity, and candidate data privacy requirements.

Required Qualifications

• 5+ years of Talent Acquisition or full-cycle recruiting experience, preferably within high-growth technology companies, startups, or comparable fast-paced organizations.
• Proven experience managing the full recruiting lifecycle, including intake, sourcing, screening, scheduling, stakeholder communication, and offer support.
• Strong experience managing interview scheduling, including sending calendar invitations, coordinating multiple participants, and managing interview logistics across different time zones.
• Advanced hands-on ATS experience, including the ability to navigate the system confidently, pull reports, interpret recruiting data, track metrics, and utilize multiple system functions.
• Experience to coordinate complex interview involving candidates, hiring managers, interviewers, and internal stakeholders.
• Experience to manage calendar invitations for Microsoft Teams, Zoom, and other interview platforms as needed.
• Experience sharing recruiting workload and supporting role in General & Administrative (G&A) hiring across Marketing, Operations, Coordinator, and similar functions.
• Experience maintaining recruiting pipelines, candidate records, requisitions, interview stages, and recruiting documentation.
• Experience supporting recruiting within a growing technology company or startup, particularly in an environment where priorities and processes evolve quickly.
• Experience using LinkedIn Recruiter and other recruiting tools.
• Strong organizational skills, attention to detail, and the ability to manage multiple requisitions, interviews, and changing priorities simultaneously.
• Experience partnering directly with hiring managers and cross-functional stakeholders throughout the recruiting process.
• Strong written and verbal communication skills, with the ability to communicate professionally with candidates, hiring managers, and leadership.
• Ability to work independently, take ownership, and operate effectively in a fast-paced, evolving startup environment.
• Comfortable with occasional sourcing for specialized AI/ML, PhD, and Research roles as business needs arise.

Preferred Qualifications

• Lever ATS experience is strongly preferred; or similar ATS experience working heavily with recruiting dashboards, pipeline analytics, and process optimization.
• Experience sourcing or recruiting for specialized technical positions, including AI/ML, PhD-level, Research, or other highly specialized talent.
• Experience supporting employer branding, recruiting process improvements, or talent operations initiatives.

Soft Skills & Core Competencies

• Ownership & Accountability: Takes responsibility for recruiting assignments, follows through, and ensures work is completed.
• Maturity & Professionalism: Demonstrates sound judgment, discretion, and professionalism when working with candidates, managers, and leadership.
• Organization & Attention to Detail: Manages scheduling, candidate communications, ATS records, reports, and competing priorities accurately.
• Adaptability: Comfortable with changing priorities, evolving processes, and the day-to-day variability of a startup environment.
• Time Management: Balances recruiting responsibilities, interview coordination, reporting, and urgent requests while maintaining productivity and quality.
• Flexibility & Commitment: Understands that the workday may require flexibility to support interviews, hiring needs, and urgent recruiting priorities

Additional Information

• Contract Length: 3–6 months, with temp-to-perm conversion. Direct hire may be considered for an ideal candidate.
• Location: Sunnyvale, California.
• Work Arrangement: On-site, Monday–Friday. Full-time
• Start Time: Flexible start time to accommodate commuting and traffic, with a typical arrival window of approximately 9:30 a.m. to 4:00 p.m. as needed. This is a flexibility window for arrival, not a shortened workday. Employees are expected to complete their full 8-hour workday and accommodate business needs, including urgent requests or recruiting activities that require schedule flexibility.
• Sourcing Expectations: Approximately 10% of the role.
• Recruiting Focus: Primarily G&A recruiting, including Marketing, Operations, and Coordinator roles, with occasional support for AI/ML, PhD-level, and Research hiring.
• Conversion: Permanent employment is a possibility based on business needs and performance; conversion is not guaranteed.
• Work Environment: Fast-paced startup and AI research environment requiring initiative, adaptability, strong recruiting operations, and effective collaboration.

TCWGlobal is an equal opportunity employer. We do not discriminate based on age, ethnicity, gender, nationality, religious belief, or sexual orientation.

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.