Coordinator, Property & Client Services — $29/hr (Onsite, Montgomery County, MD)

Compensation: $29 per hour

Location: Onsite at a major indoor shopping center in Montgomery County, MD (office hours approx. 8:30 AM–5:30 PM; retail environment runs 10 AM–9 PM)

Type: Temp Assignment with potential to convert to permanent, based on performance and business need

Schedule: Full-time; collaboration with Facilities/Marketing/Leasing and vendors occurs daily; Q4/year-end forecasting periods are busier

Join the team that keeps a premier shopping destination running smoothly. In this onsite role, you’ll be the operational hub for the center—owning contracts and vendor coordination, supporting AP/AR workflows, partnering with facilities and marketing, and ensuring tenants get timely, white-glove support. You’ll report directly to the General Manager and collaborate daily with cross-functional partners and external vendors.

What you’ll do

• Contracts & vendor administration: Maintain the contract log, draft work orders/service agreements, support bidding and compliance, track approvals, and reconcile costs through to payment.
• Finance support (AP/AR): Process PO/Invoice payables, match invoices to POs/projects, gather backup, route and track payments; assist with month/quarter/year-end accruals and forecasting; manage check logs and lockbox routing.
• Tenant coordination: Liaise with permanent and temporary retailers on operations and billing (including specialty leasing percent-rent), collect sales data, issue notices, and support permit/after-hours requests.
• Center operations: Coordinate with Facilities on work permits and maintenance requests; manage inventories and exit condition reports; upload communications to tenant portals and keep records current.
• Customer service: Serve as a first point of contact for visitors, tenants, contractors, and internal teams—balancing tasks with frequent interruptions while maintaining professionalism.

Tools you’ll use

Microsoft 365 (Excel/Outlook/Word/PowerPoint/SharePoint) daily; exposure to BASWare (invoicing/AP), Salesforce, Procore, and TrustLayer (COI). Training is available; strong Microsoft skills are a must.

What makes this role exciting

• Impact from day one: High visibility to center leadership with ownership over critical workflows (invoicing, contracts, insurance/KPIs).
• Career growth: This is a strong entry point into center management—pathways to Facilities, Marketing, AGM, and more.
• Momentum ahead: The property is preparing for a significant multi-year redevelopment, offering exposure to evolving operations at scale.

What you’ll bring

• Bachelor’s degree or equivalent experience.
• 2–3 years in a fast-paced administrative/operations environment supporting cross-functional teams.
• Proven organization and follow-through—able to prioritize, track, and close loops across multiple workstreams.
• Strong customer service and communication skills; comfortable pushing for clarity, asking questions, and proactively solving problems.
• Familiarity with AP/AR processes (POs/invoices/accruals/forecast support) and comfort working within compliance frameworks.

How to apply: Submit your resume highlighting relevant coordination, AP/AR, contracts/vendor work, and examples of how you’ve kept complex teams organized and on track.

TCWGlobal is an equal opportunity employer. We do not discriminate based on age, ethnicity, gender, nationality, religious belief, or sexual orientation. 

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

#LI-EM1