The Company

An innovative, AI-driven technology company is transforming retail media advertising through intelligent automation, advanced analytics and expert-led strategy. With a commitment to continuous learning, accountability and customer excellence, the organization fosters a collaborative, fast-paced environment focused on innovation and growth.

The Role

A proactive, tech-savvy Executive Assistant is sought to provide high-level administrative and operational support to senior leadership. Beyond traditional administration, this individual will leverage AI and automation to streamline workflows, anticipate executive needs and improve organizational efficiency. The role suits a resourceful professional who thrives in a dynamic, evolving technology environment.

Responsibilities

• Manage complex executive calendars, scheduling, meetings and competing priorities.
• Coordinate domestic and international travel, itineraries and expense reporting.
• Prepare presentations, agendas, reports and executive correspondence.
• Handle confidential information with discretion and professionalism.
• Track action items, deadlines and follow-ups to support leadership priorities.
• Leverage AI tools to improve research, meeting preparation, documentation and reporting.
• Identify automation opportunities and implement more efficient administrative workflows.
• Coordinate leadership offsites, company events and cross-functional initiatives.
• Support special projects and collaborate with HR, Finance, IT and other teams.

Requirements

• 3+ years of Executive Assistant experience supporting senior leaders or C-suite executives.
• Strong experience managing complex calendars, travel and confidential communications.
• Proficiency with Google Workspace, Microsoft Office, Slack and virtual meeting platforms.
• Professional experience using AI tools such as ChatGPT, Claude or Microsoft Copilot.
• Exceptional organizational, communication and time-management skills.
• Sound judgement, discretion and the ability to manage competing priorities independently.
• A proactive, solutions-oriented approach and comfort working in a fast-paced environment.
• Ability to work onsite Monday to Thursday in Bellevue, with Fridays remote.
• Ability to work flexible hours occasionally.
• Experience in technology, SaaS or start-ups, and familiarity with automation tools, is an asset.

This is an exciting opportunity to join a growing, technology-led organization and help shape more efficient executive operations. Candidates who combine exceptional administrative expertise with a passion for AI and continuous improvement are encouraged to apply.

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