Construction Clerk

Location: Field-based role in Minnesota

Start: December, 2025 --> December 2026

Position Summary 

The Construction Clerk provides essential administrative and clerical support for pipeline and oil & gas construction projects, working closely with inspection teams to ensure accurate documentation, compliance tracking, and efficient project operations. This role serves as a critical link between field operations and office management. 

Key Responsibilities 

• Maintain accurate and up-to-date project files, inspection reports, and compliance documentation 
• Process and organize daily inspection reports, non-conformance reports, and corrective action records 
• Track and file permits, certifications, safety documentation, and regulatory compliance materials 
• Prepare and distribute daily reports to project stakeholders and management 
• Coordinate scheduling for inspection activities and personnel assignments 
• Manage project correspondence, including emails, memos, and official communications 
• Assist with timesheet processing and personnel records for field staff 
• Handle procurement of office supplies and basic field equipment as needed 
• Input inspection data and project information into company databases and tracking systems 
• Generate reports and summaries for project progress meetings 
• Maintain accurate inventory records of inspection equipment and supplies 
• Support quality assurance processes through data verification and record audits 
• Serve as primary contact point between field operations and office personnel 
• Coordinate with contractors, clients, and regulatory agencies regarding documentation requirements 
• Assist in preparation of materials for client meetings and regulatory submissions 
• Support field personnel with administrative needs and information requests 

Required Qualifications 

• High school diploma or equivalent required; associate degree preferred 
• 2+ years of administrative or clerical experience, preferably in construction or industrial settings 
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) 
• Strong organizational skills with attention to detail and accuracy 
• Excellent written and verbal communication skills 
• Ability to work in field environments and adapt to changing project locations 

Preferred Qualifications 

• Previous experience in oil & gas, pipeline, or construction industries 
• Familiarity with regulatory compliance documentation (DOT, EPA, OSHA) 
• Experience with project management software and inspection databases 
• Knowledge of construction terminology and processes 
• Valid driver's license and reliable transportation 

Working Conditions 

• Combination of office and field work environments 
• May require travel to various project sites 
• Occasional overtime and weekend work based on project demands 
• Must be able to work in outdoor conditions when supporting field operations