Executive Assistant

LOCATION: San Leandro, CA (Bay Area)

EMPLOYMENT TYPE: Full-time; ON-SITE

COMPENSATION: $105-125k

EQUITY: Yes; structured on a case-by-case basis

BENEFITS: Healthcare + Unlimited PTO + On-site lunch & breakfast

Company Description

A pioneering clean energy technology company developing advanced pulsed-power and fusion systems. The team consists of fast-moving builders and innovators dedicated to advancing fusion energy solutions.

About the Job

The Executive Assistant serves as a key operational partner to company leadership, managing complex schedules, coordinating communications, and ensuring seamless execution of day-to-day priorities. This role demands exceptional organizational discipline, discretion, and the ability to thrive in a high-velocity, evolving environment.

What You’ll Do

● Manage executive calendars, meetings, and travel logistics with precision and foresight.

● Anticipate operational needs and proactively address scheduling or resource constraints. Prepare and organize materials for meetings, presentations, and decision-making sessions.

● Serve as a liaison across teams to ensure smooth communication and task execution.

● Maintain confidentiality while managing sensitive information.

● Optimize workflow through eff ective use of digital tools (Notion, Slack, Google Suite, Microsoft).

● Coordinate cross-functional initiatives and ensure timely follow-up on key action items.

Qualifications

Required:

● 3+ years of experience supporting C-level or senior executives in fast-paced environments.

● Proven ability to manage multiple priorities with composure and accuracy.

● Mastery of scheduling, travel coordination, and productivity software.

● Strong written communication skills with attention to detail.

● Willingness to work on-site and handle urgent or time-sensitive tasks as needed.

Preferred:

● Experience in startup or high-growth technology environments (energy, defense, or hardware sectors).

Reports to: Founder/CEO

Works Closely With: Executive Team