Here’s a quick video sharing why you may want to work with us! 

I’m Rhino Julie, and I LOVE building super teams to service our clients' needs.

If you love a challenge, love problem solving, love working with others (and also love working by yourself LOL), and it makes you happy when you overdeliver for clients, I want you on my team!

My promise to you:

I provide a FUN working environment.

We are constantly learning new things.

We are a team who wants to be the best at what we do, which means you have the BEST teammates.

I ALWAYS pay on time.

I treat all of my team members with respect and love.

Client Overview:

Melanie helps authors with their books in the publishing process. She is looking for an awesome unicorn who can help her with project coordination tasks. 

Client Requirements:

• Must be able to work 15 hours weekly
• Must be able to work any 3 hours between 6am and 5pm Mountain Standard Time (US)
• Must have strong written and verbal communication skills
• Highly organized, detail-oriented, and proactive
• Must have customer service experience
• Experience in project coordination, publishing, content production, or similar roles
• Has a strong understanding of project workflows and timeline management
• Must be able to manage multiple priorities and meet deadlines
• Comfortable working independently and taking ownership of tasks
• Must have hands-on experience with tools like Smartsheet, Google Drive, and other collaboration platforms
• Nice-to-Haves:
• Experience in book publishing or working on long-form content projects is nice to have
• Familiarity with the self-publishing process, including platforms such as Amazon KDP or similar services is nice to have

Responsibilities/Tasks:

Must-Have Experience (Responsibilities You Must Be Proficient In):

These are the tasks the VA needs to handle independently and confidently from day one:

Book Project Coordination and Workflow Management:

• Coordinate and manage multiple book projects across various stages including writing, editing, design, and publishing
• Maintain project timelines using Smartsheet and ensure all deadlines are consistently met
• Track deliverables and follow up with internal team members and external contributors as needed
• Identify bottlenecks or gaps in workflows and proactively ensure projects continue moving forward
• Email clients, respond to inquiries, and manage back-and-forths accordingly

Content and Asset Management:

• Gather, organize, and manage content, research materials, and assets using Google Docs and other collaboration tools
• Put together the chapters to create the manuscript
• Compile, format, and organize documents and production materials for publishing

Quality Control and Project Oversight:

• Ensure accuracy, consistency, and quality across all files and deliverables throughout the production process

What Success Look Like:

• Projects stay on track and deadlines are consistently met across all stages
• All materials and documents are well-organized, accurate, and easy to access when needed
• The publishing workflow runs smoothly from manuscript development through to final product delivery
• Team members feel consistently supported, informed, and aligned throughout each project lifecycle

Pay and Benefits:

• Competitive hourly rates
• Wellness package
• Squad Breaks (paid time off)
• Quarterly performance bonuses
• Holiday and year-end bonuses
• Annual appraisal

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Our super cool hiring process:

• We have real people communicating with you and looking at your application!
• We PAY you to take a Paid Test for the client you're applying for to make sure you like the job and you have the skills for it. 
• At any time, you can check out the other clients we have and ask to take Paid Tests for them, as well!

Please note that there is a 1-time Profile that you will help us fill out before the Paid Test. This profile will be sent to our clients, along with your Paid Test results. We value you as a person, and we value your time. Once you're in with Rhino Squad, you're IN, and you have lots of job opportunities available to you. So we appreciate your help in preparing your details to present to our clients.

IMPORTANT: Do not book on Rhino Julie's client booking page, this causes our potential clients to be unable to book sales calls with her. We love your enthusiasm, but Rhino Julie's job is to get clients for our virtual assistants to get their dream jobs. Our recruitment teams job is to take care of our applicants and help them match with their dream job. So, please apply here for your dream job and we will invite you for an interview if your qualifications match the job you're interested in. We cannot stress how important it is to leave her calendar open for her client calls.