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Executive Assistant and Project Manager for Darla - Looking for a Unicorn!
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Here’s a quick video sharing why you may want to work with us! 



I’m Rhino Julie, and I LOVE building super teams to service our clients' needs.


If you love a challenge, love problem solving, love working with others (and also love working by yourself LOL), and it makes you happy when you overdeliver for clients, I want you on my team!


My promise to you:

I provide a FUN working environment.

We are constantly learning new things.

We are a team who wants to be the best at what we do, which means you have the BEST teammates.

I ALWAYS pay on time.

I treat all of my team members with respect and love.


Client Overview:

Darla is a super amazing coach and she is looking for an awesome unicorn who can help her with executive, administrative, and project management tasks. 


Client Requirements:

  • Must be able to work 20 hours weekly, with the potential to increase in hours if everything goes well
  • Must be able to work either 7am-11am Mountain Time (US) or 3pm-7pm Mountain Time (US)
  • Must have strong written and verbal communication
  • Highly organized, detail-oriented, proactive, and able to manage multiple priorities independently
  • Must be tech-savvy and can easily learn new systems including AI
  • Must be comfortable receiving notes from Darla at all hours and being able to process them on their schedule. (In Darla’s ideal world she sends a voice memo as she thinks of something <3)


Responsibilities/Tasks:


Must-Have Experience (Responsibilities You Must Be Proficient In):


These are the tasks the VA needs to handle independently and confidently from day one:


Executive & Calendar Management:

  • Manage Darla’s calendar according to established calendar principles
  • Protect Darla’s focused work blocks and proactive hold space for deep work
  • Manage Darla’s availability in Calendly
  • Align program calls with Darla’s business calendar, launches, retreats, and travel
  • Create detailed session schedules for Darla’s group coaching programs
  • Manage Darla’s personal inbox
  • Develop a response database and learn client’s voice for emails
  • Communicate daily/weekly inbox updates
  • Flag priority items and handle communications on her behalf
  • Manage post-event follow ups with the people Darla meets
  • Support personal financial organization through inbox management


Operations and Project Support:

  • Document and create SOPs for recurring processes
  • Help Darla identify tasks that can be fully delegated
  • Follow up with contractors on Darla’s behalf
  • Follow up with team members on deliverables
  • Ensure marketing calendar stays current
  • Ensure team adherence to SOPs during launches
  • Assist the team in identifying top leads for Darla’s follow up
  • Collaborate with the team to compile weekly and monthly metrics for Darla’s review
  • Assist Darla and the accounting team with categorizing expenses by project


Research and Logistics Coordination:

  • Research travel options for Darla (flights, restaurants, etc.)
  • Research podcast/summit speaking opportunities for Darla
  • Research and source retreat venue options including:
  • Communicating with venues
  • Comparing contract terms
  • Negotiating based on Darla’s guidance
  • Tracking payment and settling bills for the retreat


Content & Marketing Support:

  • Audit the website (WordPress) and social media to ensure that what the company is featuring is a match to what is happening in the marketing calendar
  • Transcribe Darla’s audio podcast episodes, turn them into articles for LinkedIn and Substack (with the help of AI), and coordinate with Darla’s social media manager for distribution


Nice-to-Have Experience (Responsibilities You Can Learn Over Time):


These tasks are valuable but can be trained on the job:

  • Assist with Podcast Production, including:
  • Editing video and audio files
  • Creating show notes using templates
  • Uploading and formatting episodes on WordPress
  • Creating graphics from templates
  • Communicating with podcast guests
  • Collaborating with Darla’s social media manager for episode promotion
  • Learn Facebook Ads
  • Pull contact lists and send broadcast emails through ActiveCampaign (client is willing to train you)


Pay and Benefits:

  • Competitive hourly rates
  • Wellness package
  • Squad Breaks (paid time off)
  • Quarterly performance bonuses
  • Holiday and year-end bonuses
  • Annual appraisal

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Our super cool hiring process:


  • We have real people communicating with you and looking at your application!
  • We PAY you to take a Paid Test for the client you're applying for to make sure you like the job and you have the skills for it. 
  • At any time, you can check out the other clients we have and ask to take Paid Tests for them, as well!


Please note that there is a 1-time Profile that you will help us fill out before the Paid Test. This profile will be sent to our clients, along with your Paid Test results. We value you as a person, and we value your time. Once you're in with Rhino Squad, you're IN, and you have lots of job opportunities available to you. So we appreciate your help in preparing your details to present to our clients.


IMPORTANT: Do not book on Rhino Julie's client booking page, this causes our potential clients to be unable to book sales calls with her. We love your enthusiasm, but Rhino Julie's job is to get clients for our virtual assistants to get their dream jobs. Our recruitment teams job is to take care of our applicants and help them match with their dream job. So, please apply here for your dream job and we will invite you for an interview if your qualifications match the job you're interested in. We cannot stress how important it is to leave her calendar open for her client calls.

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