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Technical Operations VA for Tracy and Jeni - Looking for a Unicorn!
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Here’s a quick video introducing the opportunity to work for Rhino Squad:




I’m Rhino Julie, and I LOVE building super teams to service our clients' needs.


If you love a challenge, love problem solving, love working with others (and also love working by yourself LOL), and it makes you happy when you overdeliver for clients, I want you on my team!


My promise to you:

I provide a FUN working environment.

We are constantly learning new things.

We are a team who wants to be the best at what we do, which means you have the BEST teammates.

I ALWAYS pay on time.

I treat all of my team members with respect and love.


Client Overview:

Tracy is an amazing entrepreneur who empowers women leaders to harness their potential. She is looking for a tech-savvy unicorn who can help her team with automations, tech management and maintenance, and data analytics.


Client Requirements:

  • Must be able to work 1pm-9pm Eastern Time (US)
  • Must be able to work 40 hours weekly
  • Must have deep experience with HighLevel, WordPress, and Circle or similar platforms to these (we have a GoHighLevel expert you can consult!)
  • Must know how to create sophisticated workflows, segmentation, behavior tracking
  • Must be able to analyze and act on insights rapidly
  • Must be able to explain tech concepts clearly to non-tech teammates
  • Must be able to handle multiple initiatives, and can deliver reliably
  • Must be constantly learning and iterating on what works best
  • Must have EXCELLENT attention to detail
  • Must be super organized 
  • Detail-oriented with a commitment to quality control


Software tools used by the client:

  • GoHighLevel
  • WordPress
  • Circle (their online community)


The ideal candidate:

  • You are the person who notices what no one else sees—and fixes it before it ever becomes a problem.
  • Triple-checks every tech element before it goes live. “Close enough” is never good enough.
  • Detects the tiniest misalignment in automations, copy, logic, spacing, or visual formatting.
  • Builds systems that are clean, documented, replicable, and stress-free to hand over.
  • Runs through every user journey like a client would—testing, retesting, and removing all friction.
  • Verifies tags, triggers, automations, and platform settings for perfect alignment.
  • Brings both beauty and functionality to every page, email, and sequence.
  • Operates from the belief that small errors compound—so sloppiness is never an option.


Responsibilities/Tasks


Tech Stack Management & Maintenance

  • Maintain, troubleshoot, and optimize platforms including HighLevel (CRM, email automation, sales pipeline), WordPress (main site, resources, merch store, course delivery), and Circle (community).
  • Proactively resolve technical issues to minimize disruption to students and the team.
  • Oversee system updates, security, and integrations to ensure performance and scalability.


Funnel Optimization & Automation

  • Own and refine full funnel ecosystems—including landing pages, email sequences, lead scoring, and delivery portals.
  • Build automations that improve onboarding, engagement, and internal workflows.
  • Reduce manual load by developing efficient, high-impact automations across HighLevel, WordPress, and Circle.


Data, Analytics & Conversion Optimization

  • Track key student, sales, and marketing metrics to identify optimization opportunities.
  • Develop dashboards and reporting tools that deliver actionable insights.
  • Recommend strategies that improve conversions, retention, and operational efficiency.


Tech Strategy & Vendor Collaboration

  • Act as the lead liaison with tech vendors and external consultants.
  • Maintain high-performance email infrastructure, website hosting, and system integrations.
  • Research and implement emerging tools to enhance automation, engagement, and business results.


Publishing & Funnel Deployment

  • Upload, test, and schedule blogs, newsletters, and nurturing sequences with precision.
  • Set up full funnel flows including landing pages, calendar pages, thank you pages, and follow-up emails.
  • Ensure smooth content release and program delivery workflows with zero error tolerance.


Pay and Benefits:

  • Competitive hourly rates
  • Wellness package
  • Squad Breaks (paid time off)
  • Quarterly performance bonuses
  • Holiday and year-end bonuses
  • Annual appraisal


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Our super cool hiring process:


  • We have real people communicating with you and looking at your application!
  • We PAY you to take a Paid Test for the client you're applying for to make sure you like the job and you have the skills for it. 
  • At any time, you can check out the other clients we have and ask to take Paid Tests for them, as well!



Please note that there is a 1-time Profile that you will help us fill out before the Paid Test. This profile will be sent to our clients, along with your Paid Test results. We value you as a person, and we value your time. Once you're in with Rhino Squad, you're IN, and you have lots of job opportunities available to you. So we appreciate your help in preparing your details to present to our clients.


IMPORTANT: Do not book on Rhino Julie's client booking page, this causes our potential clients to be unable to book sales calls with her. We love your enthusiasm, but Rhino Julie's job is to get clients for our virtual assistants to get their dream jobs. Our recruitment teams job is to take care of our applicants and help them match with their dream job. So, please apply here for your dream job and we will invite you for an interview if your qualifications match the job you're interested in. We cannot stress how important it is to leave her calendar open for her client calls.


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