Here’s a quick video sharing why you may want to work with us!
I’m Rhino Julie, and I LOVE building super teams to service our clients' needs.
If you love a challenge, love problem solving, love working with others (and also love working by yourself LOL), and it makes you happy when you overdeliver for clients, I want you on my team!
My promise to you:
I provide a FUN working environment.
We are constantly learning new things.
We are a team who wants to be the best at what we do, which means you have the BEST teammates.
I ALWAYS pay on time.
I treat all of my team members with respect and love.
Here’s a quick video sharing why you may want to work with us! https://www.loom.com/share/bb3c5dbcf7df4547bd354a84db08cfa1?sid=9eee2f95-db86-4c9d-8fd8-db612dcbbc11
I’m Rhino Julie, and I LOVE building super teams to service our clients' needs.
If you love a challenge, love problem solving, love working with others (and also love working by yourself LOL), and it makes you happy when you overdeliver for clients, I want you on my team!
My promise to you:
*I provide a FUN working environment.
*We are constantly learning new things.
*We are a team who wants to be the best at what we do, which means you have the BEST teammates.
*I ALWAYS pay on time.
*I treat all of my team members with respect and love.
Client Overview:
We are looking for an organized, detail-oriented, and proactive VA who can help with email communication, recruitment progress reporting, and scheduling/calendar coordination. This role is perfect for someone who is new to virtual assistance and eager to learn, but already has EXCELLENT English communication skills, strong attention to detail, and the ability to follow instructions carefully.
Client Requirements:
- Must be able to work 40 hours weekly
- Must be able to work 9am to 5pm Pacific Time (US)
- Must have EXCELLENT written communication skills
- Must have EXCELLENT English grammar, no typos, no misspellings
- Must be highly organized and detail-oriented
- Must be proactive and able to manage tasks independently
- Must be comfortable handling recruitment-related updates and reports
- Must be reliable with deadlines and recurring reporting schedules
- Must be able to write emails manually WITHOUT the use of AI tools
Responsibilities/Tasks:
Must-Have Experience (Responsibilities You Must Be Proficient In):
These are the tasks the VA needs to handle independently and confidently from day one:
Email Communication
- Manage the team inbox
- Draft clear, thoughtful, and human-written emails
- Follow instructions, tone, and communication guidelines
- Keep email communication organized and timely
- Flag important emails or items that need the team’s attention
Recruitment Progress Reporting:
- Prepare recruitment progress reports twice a week
- Report how many candidates are in each recruitment stage
- Ensure recruitment numbers are accurate before sending updates to the client
- Communicate progress updates to the client on schedule
Nice-to-Have Experience (Responsibilities You Can Learn Over Time):
These tasks are valuable but can be trained on the job:
- Assist with scheduling as needed
- Coordinate calendar availability between the client, candidates, and other parties
- Send calendar invites and scheduling confirmations
- Monitor calendar changes and help reschedule meetings when needed
- Ensure all scheduled meetings are accurate and clearly communicated
- Follow up when scheduling responses are pending
- Track candidate movement through the recruitment process via the company’s ATS system
Pay and Benefits:
- Competitive hourly rates
- Wellness package
- Squad Breaks (paid time off)
- Quarterly performance bonuses
- Holiday and year-end bonuses
- Annual appraisal
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Our super cool hiring process:
- We have real people communicating with you and looking at your application!
- We PAY you to take a Paid Test for the client you're applying for to make sure you like the job and you have the skills for it.
- At any time, you can check out the other clients we have and ask to take Paid Tests for them, as well!
Please note that there is a 1-time Profile that you will help us fill out before the Paid Test. This profile will be sent to our clients, along with your Paid Test results. We value you as a person, and we value your time. Once you're in with Rhino Squad, you're IN, and you have lots of job opportunities available to you. So we appreciate your help in preparing your details to present to our clients.
IMPORTANT: Do not book on Rhino Julie's client booking page, this causes our potential clients to be unable to book sales calls with her. We love your enthusiasm, but Rhino Julie's job is to get clients for our virtual assistants to get their dream jobs. Our recruitment teams job is to take care of our applicants and help them match with their dream job. So, please apply here for your dream job and we will invite you for an interview if your qualifications match the job you're interested in. We cannot stress how important it is to leave her calendar open for her client calls.