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Administrative and Content Assistant with Data Organization Experience for Caitlin - Looking for a Unicorn!
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Here’s a quick video sharing why you may want to work with us! 



I’m Rhino Julie, and I LOVE building super teams to service our clients' needs.


If you love a challenge, love problem solving, love working with others (and also love working by yourself LOL), and it makes you happy when you overdeliver for clients, I want you on my team!


My promise to you:

I provide a FUN working environment.

We are constantly learning new things.

We are a team who wants to be the best at what we do, which means you have the BEST teammates.

I ALWAYS pay on time.

I treat all of my team members with respect and love.


Client Overview:

Caitlin is an environmental biologist and she is looking for a unicorn to help with administrative, data organization, and content creation tasks. 


Client Requirements:

  • Must be able to work 20 hours weekly
  • Must be able to work any 4 hours between 7am to 8pm Pacific Time (US), with at least an hour overlap with US Business Hours (9am-5pm PT)
  • Must have strong written and verbal communication
  • Must have excellent English grammar 
  • Highly organized, detail-oriented, proactive, and able to manage multiple priorities independently
  • Someone who loves the environment and is excited to learn about U.S. environmental protection laws is nice to have


Responsibilities/Tasks:


Must-Have Experience (Responsibilities You Must Be Proficient In):


These are the tasks the VA needs to handle independently and confidently from day one:


Executive and Administrative Support:

  • Follow up with leads from conferences, events, and business cards.
  • Draft follow up emails for Caitlin to review and send.
  • Reach out to conference attendees or connections via LinkedIn or email to nurture relationships.
  • Maintain consistent email threads with leads to keep Caitlin top of mind.
  • Follow up on Caitlin’s notes and action items.
  • Assist with managing Caitlin’s Airbnb, with tasks such as, calling plumbers and handymen to fix things


Data Organization:

  • Build and maintain a master spreadsheet database of biologists.
  • Develop and manage online questionnaires or forms to collect information efficiently (e.g., Google Forms, Smartsheet, Excel).
  • Organize and review resumes and extract relevant data to populate Caitlin’s database
  • Search from the database for specific biologists needed for projects


Content Creation and Management:

  • Create and post LinkedIn content
  • Promote future courses
  • Update website (Squarespace) with upcoming projects, courses, and relevant content
  • Write articles and instructional information for Caitlin’s website (with the help of ChatGPT)


Nice-to-Have Experience (Responsibilities You Can Learn Over Time):


These tasks are valuable but can be trained on the job:


  • Manage Caitlin’s inboxes
  • Assist with scheduling
  • Manage invoices
  • Support identifying and securing new contract opportunities


Pay and Benefits:

  • Competitive hourly rates
  • Wellness package
  • Squad Breaks (paid time off)
  • Quarterly performance bonuses
  • Holiday and year-end bonuses
  • Annual appraisal

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Our super cool hiring process:


  • We have real people communicating with you and looking at your application!
  • We PAY you to take a Paid Test for the client you're applying for to make sure you like the job and you have the skills for it. 
  • At any time, you can check out the other clients we have and ask to take Paid Tests for them, as well!


Please note that there is a 1-time Profile that you will help us fill out before the Paid Test. This profile will be sent to our clients, along with your Paid Test results. We value you as a person, and we value your time. Once you're in with Rhino Squad, you're IN, and you have lots of job opportunities available to you. So we appreciate your help in preparing your details to present to our clients.


IMPORTANT: Do not book on Rhino Julie's client booking page, this causes our potential clients to be unable to book sales calls with her. We love your enthusiasm, but Rhino Julie's job is to get clients for our virtual assistants to get their dream jobs. Our recruitment teams job is to take care of our applicants and help them match with their dream job. So, please apply here for your dream job and we will invite you for an interview if your qualifications match the job you're interested in. We cannot stress how important it is to leave her calendar open for her client calls.


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