Here’s a quick video sharing why you may want to work with us! 

I’m Rhino Julie, and I LOVE building super teams to service our clients' needs.

If you love a challenge, love problem solving, love working with others (and also love working by yourself LOL), and it makes you happy when you overdeliver for clients, I want you on my team!

My promise to you:

I provide a FUN working environment.

We are constantly learning new things.

We are a team who wants to be the best at what we do, which means you have the BEST teammates.

I ALWAYS pay on time.

I treat all of my team members with respect and love.

Client Overview:

Sarah is a marketing professional and she is looking for an incredible Podcast Pitching and Media Outreach VA who can help them secure high quality, high-fit podcast interviews. 

Client Requirements:

• Must be able to work 40 hours weekly
• Must be able to work 9am to 5pm Eastern Time (US)
• Must have strong written and verbal communication
• Highly organized, detail-oriented, proactive, and able to manage multiple priorities independently
• Strong judgment and critical thinking to evaluate podcast fit and opportunities
• Ability to clearly explain reasoning behind recommendations and outreach decisions
• Detail-oriented follow-through to manage outreach, follow-ups, confirmations, and assets
• Professional client communication and responsiveness
• Someone with experience working with PR companies or book coaches before is nice to have!

Responsibilities/Tasks:

Must-Have Experience (Responsibilities You Must Be Proficient In):

These are the tasks the VA needs to handle independently and confidently from day one:

Podcast Research and Targeting:

• Research and identify podcasts that are a strategic fit for each author’s topic, positioning, and target audience
• Prioritize high-fit shows over high-volume lists; focus on quality placements, not quantity
• Document match rationale for each recommended podcast (examples: audience relevance, episode themes, host interests, typical guest profile, angle alignment).
• Use Podmatch, Podchaser, Author Launch Kit, and other podcast databases to find shows and accurate contact information (client is willing to train)
• Add qualified new contacts to the Book Launchers Media CRM (client is willing to train

Pitch Development and Outreach

• Write tailored pitches that position the author as a compelling guest and connect their expertise to the show’s audience.
• Manage outreach from initial pitch to follow-ups and securing interviews
• Use AI tools responsibly to draft show-specific pitches aligned with the author’s voice

Interview Coordination & Client Communication

• Communicate directly with authors on opportunities and next steps
• Coordinate scheduling between hosts and clients
• Ensure hosts receive all needed assets (bio, headshot, book links, talking points, etc.)
• Send media confirmation for each secured interview
• Ensure each interview is fully coordinated and runs smoothly (no missing details, no confusion, no dropped balls).

Tracking, Reporting & Internal Systems

• Track all pitching activity: outgoing pitches, follow-ups, contact notes, secured interviews, and confirmations
• Provide weekly status updates to clients and team 
• Create monthly reports on pitching efforts, media wins, and progress
• Input marketing wins into Airtable and Process Street daily (client is willing to train)
• Maintain organized records in the Book Launchers Media CRM (client is willing to train)

Nice-to-Have Experience (Responsibilities You Can Learn Over Time):

These tasks are valuable but can be trained on the job:

• Repurpose podcast interviews into social media graphics, reels, clips, or blog posts
• Research paid and unpaid speaking opportunities aligned with each author’s target audience (conferences, associations, companies, events).
• Identify decision-makers and gather accurate contact information
• Draft tailored pitches for speaking engagements
• Apply podcast pitching strategies to live events and speaking opportunities

Pay and Benefits:

• Competitive hourly rates
• Wellness package
• Squad Breaks (paid time off)
• Quarterly performance bonuses
• Holiday and year-end bonuses
• Annual appraisal

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Our super cool hiring process:

• We have real people communicating with you and looking at your application!
• We PAY you to take a Paid Test for the client you're applying for to make sure you like the job and you have the skills for it. 
• At any time, you can check out the other clients we have and ask to take Paid Tests for them, as well!

Please note that there is a 1-time Profile that you will help us fill out before the Paid Test. This profile will be sent to our clients, along with your Paid Test results. We value you as a person, and we value your time. Once you're in with Rhino Squad, you're IN, and you have lots of job opportunities available to you. So we appreciate your help in preparing your details to present to our clients.

IMPORTANT: Do not book on Rhino Julie's client booking page, this causes our potential clients to be unable to book sales calls with her. We love your enthusiasm, but Rhino Julie's job is to get clients for our virtual assistants to get their dream jobs. Our recruitment teams job is to take care of our applicants and help them match with their dream job. So, please apply here for your dream job and we will invite you for an interview if your qualifications match the job you're interested in. We cannot stress how important it is to leave her calendar open for her client calls.