Here’s a quick video sharing why you may want to work with us!
I’m Rhino Julie, and I LOVE building super teams to service our clients' needs.
If you love a challenge, love problem solving, love working with others (and also love working by yourself LOL), and it makes you happy when you overdeliver for clients, I want you on my team!
My promise to you:
I provide a FUN working environment.
We are constantly learning new things.
We are a team who wants to be the best at what we do, which means you have the BEST teammates.
I ALWAYS pay on time.
I treat all of my team members with respect and love.
Client Overview:
Jennifer is a successful entrepreneur, speaker, and influencer who helps women over 40 achieve an emotional AND physical transformation. She has a very successful business and team, she’s looking for an equally amazing unicorn who can help her with administrative tasks so she can stay in her zone of genius.
Client Requirements:
- Must be able to work from 9am and 5pm Mountain Time (US)
- Must be able to work 40 hours weekly.
- Must have experience with executive or administrative assistance or any similar role
- Must have EXCELLENT written and verbal communication skills
- Must have EXCELLENT attention to detail
- Must be super organized
- Detail-oriented with a commitment to quality control
Software tools used by the client:
- Kajabi
- ClickFunnels
- Google Suite
- Slack
- Asana
- Canva
- CapCut
- Zoom
Responsibilities/Tasks:
Executive & Calendar Management (Priority)
- Manage Jennifer’s calendar with foresight—protecting time blocks for CEO focus, family, and recovery
- Anticipate scheduling needs and prepare agendas so Jennifer always shows up ready
- Manage Jennifer’s inbox with professional responses, flagging priorities, and ensuring Inbox Zero for key folders daily
- Coordinate travel, event prep, and logistics so Jennifer is supported in both business and personal commitments
- Writing in Jennifer’s voice, ensuring timely, clear, and warm responses to clients and partners.
- Anticipate Jennifer’s needs, identify what’s urgent vs. important, and take initiative to reduce her workload.
- Keep SOPs, checklists, and company files organized in Google Drive
- Track and update EA/admin-related tasks in Asana, ensuring deadlines are met
Client Onboarding & Customer Support (Priority)
- Complete onboarding within 24–48 hours of client sign-up (portal access, welcome email, first call confirmed)
- Support with customer service inquiries, ensuring every interaction is warm, professional, and on-brand
- Provide a clean handoff to the Client Success Manager for ongoing support
Content Creation & Repurposing (Nice to have and can be developed over time)
- Watch Jennifer’s coaching and sales calls to pull key highlights, quotes, and clips
- Repurpose into professional assets including:
- Instagram reels & carousels
- YouTube shorts & highlight videos
- Canva graphics & branded posts
- Newsletter snippets and ad copy
- Maintain an organized content library so the team can easily access and use materials
- Collaborate with Marketing & Sales Lead to ensure consistent publishing and brand alignment
Marketing & Community Support (Nice to have and can be developed over time)
- Assist with Facebook group management (approvals, posts, engagement)
- Schedule posts, stories, and updates across platforms to support campaigns and challenges
- Prepare graphics, short-form videos, and supporting assets for launches and events
- Track content engagement and report back insights to improve future repurposing
File, Reporting & Team Coordination (Nice to have and can be developed over time)
- Provide weekly KPI snapshots (onboarding status, content output, client support)
Pay and Benefits:
- Competitive hourly rates
- Wellness package
- Squad Breaks (paid time off)
- Quarterly performance bonuses
- Holiday and year-end bonuses
- Annual appraisal
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Our super cool hiring process:
- We have real people communicating with you and looking at your application!
- We PAY you to take a Paid Test for the client you're applying for to make sure you like the job and you have the skills for it.
- At any time, you can check out the other clients we have and ask to take Paid Tests for them, as well!
Please note that there is a 1-time Profile that you will help us fill out before the Paid Test. This profile will be sent to our clients, along with your Paid Test results. We value you as a person, and we value your time. Once you're in with Rhino Squad, you're IN, and you have lots of job opportunities available to you. So we appreciate your help in preparing your details to present to our clients.
IMPORTANT: Do not book on Rhino Julie's client booking page, this causes our potential clients to be unable to book sales calls with her. We love your enthusiasm, but Rhino Julie's job is to get clients for our virtual assistants to get their dream jobs. Our recruitment teams job is to take care of our applicants and help them match with their dream job. So, please apply here for your dream job and we will invite you for an interview if your qualifications match the job you're interested in. We cannot stress how important it is to leave her calendar open for her client calls.