Here’s a quick video sharing why you may want to work with us! 

I’m Rhino Julie, and I LOVE building super teams to service our clients' needs.

If you love a challenge, love problem solving, love working with others (and also love working by yourself LOL), and it makes you happy when you overdeliver for clients, I want you on my team!

My promise to you:

I provide a FUN working environment.

We are constantly learning new things.

We are a team who wants to be the best at what we do, which means you have the BEST teammates.

I ALWAYS pay on time.

I treat all of my team members with respect and love.

Client Overview:

Brandee is the lead principal of a private micro-school and she is looking for a unicorn who can help her with administrative and bookkeeping tasks so she can stay in her zone of genius.

Client Requirements:

• Must be able to work 40 hours weekly
• Must be able to work 9am to 5pm Pacific Time (US)
• Must have strong written and verbal communication
• Highly organized, detail-oriented, proactive, and able to manage multiple priorities independently
• Must have strong ownership, judgment, and independent decision-making
• Must have bookkeeping skills and Quickbooks experience
• Must have experience supporting founders, investors, principals, or senior executives
• Experience with these areas is a plus:

-Family office or estate operations

-Retreat or hospitality operations

-Education administration

-Creative or media production

-Legal or finance-heavy operational environments

-Construction or property development coordination

-Experience building SOPs, dashboards, and operational systems

Responsibilities/Tasks:

Must-Have Experience (Responsibilities the VA Must Be Proficient In):

These are the tasks the VA needs to handle independently and confidently from day one:

Bookkeeping:

• Organize invoices and expense documentation in QuickBooks
• Coordinate vendor payments and approvals
• Support financial reporting coordination with bookkeepers or accountants

Executive Support:

• Manage calendars, scheduling, meeting coordination, reminders, and follow-up
• Prepare agendas, summaries, and briefing materials
• Track commitments and outstanding decisions
• Own master calendar, communication, and operational coordination
• Translate conversations into structured execution

Operational Support:

• Support estate, retreat, and business logistics
• Track urgent approvals and implementation gaps
• Assist in cross-functional planning tied to budgets, staffing, and launch readiness
• Maintain alignment across all systems (Slack, ClickUp, Calendar, Documents, Finance)
• Interface and coordinate directly with internal project managers and external vendors as needed

Nice-to-Have Experience (Responsibilities the VA Can Learn Over Time):



These tasks are valuable but can be trained on the job:

Project Management:

• Operate within project management systems to monitor project progress and task flow
• Organize documentation, checklists, agreements, and procedures
• Draft professional emails, summaries, and internal updates

Pay and Benefits:

• Competitive hourly rates
• Wellness package
• Squad Breaks (paid time off)
• Quarterly performance bonuses
• Holiday and year-end bonuses
• Annual appraisal

----------------

Our super cool hiring process:

• We have real people communicating with you and looking at your application!
• We PAY you to take a Paid Test for the client you're applying for to make sure you like the job and you have the skills for it. 
• At any time, you can check out the other clients we have and ask to take Paid Tests for them, as well!

Please note that there is a 1-time Profile that you will help us fill out before the Paid Test. This profile will be sent to our clients, along with your Paid Test results. We value you as a person, and we value your time. Once you're in with Rhino Squad, you're IN, and you have lots of job opportunities available to you. So we appreciate your help in preparing your details to present to our clients.

IMPORTANT: Do not book on Rhino Julie's client booking page, this causes our potential clients to be unable to book sales calls with her. We love your enthusiasm, but Rhino Julie's job is to get clients for our virtual assistants to get their dream jobs. Our recruitment teams job is to take care of our applicants and help them match with their dream job. So, please apply here for your dream job and we will invite you for an interview if your qualifications match the job you're interested in. We cannot stress how important it is to leave her calendar open for her client calls.