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Executive Assistant for Hilary - Looking for a Unicorn!
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Here’s a quick video sharing why you may want to work with us! 



I’m Rhino Julie, and I LOVE building super teams to service our clients' needs.


If you love a challenge, love problem solving, love working with others (and also love working by yourself LOL), and it makes you happy when you overdeliver for clients, I want you on my team!


My promise to you:

I provide a FUN working environment.

We are constantly learning new things.

We are a team who wants to be the best at what we do, which means you have the BEST teammates.

I ALWAYS pay on time.

I treat all of my team members with respect and love.


Client Overview:

Hilary is an amazing coach for high-achieving women and leaders. She is looking for an amazing unicorn to take over administrative tasks so she can stay in her zone of genius!


Client Requirements:

  • Must be able to work 9am-5pm Mountain Time (US)
  • Must be able to work 40 hours weekly
  • Must have extensive experience with executive assistance or any similar role
  • Must have EXCELLENT written and verbal communication skills
  • Must have EXCELLENT attention to detail
  • Must be super organized 
  • Detail-oriented with a commitment to quality control
  • Must be female


Software tools used by the client:

  • GoHighLevel
  • Slack
  • ClickUp


Responsibilities/Tasks:


Executive Assistance:

  • Own and manage Hilary’s dynamic calendar: schedule meetings, block deep work time, prep materials and call links
  • Coordinate travel logistics for events or speaking engagements (flights, lodging, itineraries)
  • Send reminders for deliverables, prep times, or meetings Hilary must attend or prepare for
  • Capture and track Hilary’s ideas and action steps in ClickUp or Slack
  • Receive and input to-dos from Hilary into ClickUp, and coordinate with Destiny as needed
  • Track timelines, deliverables, and ensure recurring tasks (weekly check-ins, podcast prep, coaching reminders) are visible and on track
  • Monitor and manage Hilary’s inbox daily, keeping it clean, organized, and up-to-date
  • Flag urgent items and escalate messages that require Hilary’s direct attention
  • Draft, send, and follow up on professional correspondence with clients, partners, and collaborators
  • Reconnect with past contacts and follow up on previous meetings (including calls dating back to January)
  • Track all outreach efforts and ensure consistent, timely follow-ups
  • Ensure Slack messages and calendar invites don’t go unnoticed or overdue


Administrative Support:

  • Keep ClickUp updated with Hilary’s tasks, due dates, and relevant status updates
  • Follow up with team members or external contacts for updates, deliverables, or materials related to Hilary’s responsibilities
  • Help coordinate cross-functional priorities that flow from Hilary into project systems (in partnership with Destiny)
  • Maintain and organize Hilary’s digital files, SOPs, media, and documents (Google Drive, Dropbox)
  • Support podcast production logistics: scheduling guests, gathering bios/photos, coordinating with producers
  • Track Hilary’s marketing to-dos (e.g., video recordings, quotes, interviews) to ensure completion
  • Assist with light community management (Mighty Networks) as needed
  • Help prepare outlines, scripts, transcripts, or presentation materials when requested
  • Support Destiny and the team in staying on track with action items from Hilary
  • Assist in documenting or nudging forward projects Hilary oversees, especially when she can’t be in every meeting


Pay and Benefits:

  • Competitive hourly rates
  • Wellness package
  • Squad Breaks (paid time off)
  • Quarterly performance bonuses
  • Holiday and year-end bonuses
  • Annual appraisal

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Our super cool hiring process:


  • We have real people communicating with you and looking at your application!
  • We PAY you to take a Paid Test for the client you're applying for to make sure you like the job and you have the skills for it. 
  • At any time, you can check out the other clients we have and ask to take Paid Tests for them, as well!


Please note that there is a 1-time Profile that you will help us fill out before the Paid Test. This profile will be sent to our clients, along with your Paid Test results. We value you as a person, and we value your time. Once you're in with Rhino Squad, you're IN, and you have lots of job opportunities available to you. So we appreciate your help in preparing your details to present to our clients.


IMPORTANT: Do not book on Rhino Julie's client booking page, this causes our potential clients to be unable to book sales calls with her. We love your enthusiasm, but Rhino Julie's job is to get clients for our virtual assistants to get their dream jobs. Our recruitment teams job is to take care of our applicants and help them match with their dream job. So, please apply here for your dream job and we will invite you for an interview if your qualifications match the job you're interested in. We cannot stress how important it is to leave her calendar open for her client calls.



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